Calc Engineering LLC | Doral, FL | Full-Time, On-Site (Mon–Fri, 8:00 AM – 5:00 PM)
About Us
At Calc Engineering, we specialize in delivering smart, sustainable, and cost-efficient engineering solutions that stand the test of time. Our mission is to shape the built environment through forward-thinking design and practical innovation. With a foundation built on technical excellence and a relentless drive for results, we help our clients create buildings that are resilient, efficient, and future-ready.
Our team provides comprehensive engineering services across mechanical, electrical, and plumbing (MEP) systems, Structural, and Inspection—ensuring safety, efficiency, and code compliance at every stage of development.
Position Summary
We are seeking a highly organized Engineering Project Coordinator to bring structure to how we track and deliver work. Your first priority will be organizing all project tracking across the firm: setting up a new project management tool to replace our current one, and streamlining the process so every project’s status, owner, and deadline is clear at a glance. From there, you will be the central point of coordination between clients, engineers, field staff, and management, managing project assignments, client communications, and timely delivery.
This is a client-facing role with real room to grow. The ideal candidate understands engineering workflows, communicates well with engineers and clients alike, and excels at managing multiple projects simultaneously.
Key Responsibilities
Project Tracking & Systems
Own project tracking across the firm: organize all active and incoming projects into a single, reliable source of truth
Set up our new project management tool: select, configure, and roll out a platform that fits how our engineers actually work
Replace our current tool: lead the transition, including migrating existing project data and getting the team fully adopted
Streamline the project tracking process by building standard workflows, templates, and status reporting
Maintain the system over time so project status, ownership, and deadlines are always visible to engineers and management
Client Communication
Serve as a client-facing primary point of contact for project status inquiries
Provide regular, proactive project updates to clients
Coordinate meetings, site visits, and project discussions
Manage incoming calls and emails from clients, contractors, and municipalities
Escalate technical questions to the appropriate engineering staff
Project Coordination & Scheduling
Assign incoming projects to appropriate engineers based on workload, expertise, and project requirements
Monitor project timelines, deadlines, schedules, and workload
Ensure projects move efficiently through each stage of completion
Identify scheduling conflicts and resource constraints early
Operations & Team Support
Track project progress from initiation through final delivery and generate status reports for management
Maintain project records and documentation
Coordinate permit applications, submittals, and deliverables as needed
Monitor outstanding tasks and follow up with team members
Coordinate internal project meetings and assist engineers with project administration
Support proposal preparation, project setup, and quality control procedures
Preferred Qualifications
Experience setting up, implementing, or migrating to a project management platform
Experience with project management software such as Monday.com, Asana, Smartsheet, Deltek, or similar
Experience working with engineering, construction, surveying, architecture, or permitting projects
Understanding of engineering plans, reports, and project lifecycles
Associate’s or Bachelor’s degree in Business, Construction Management, Engineering Technology, or a related field
Minimum Requirements
3+ years of experience in project coordination, operations management, construction administration, engineering consulting, or related fields
Strong organizational and multitasking skills, with a knack for building systems and processes
Excellent verbal and written communication skills, and comfort working directly with clients
Ability to manage multiple deadlines in a fast-paced environment
Proficiency with Microsoft Office Suite and project tracking software
Ability to work onsite 5 days per week
Why Join Calc Engineering?
Build it your way: own the setup of our project management system and shape how the firm runs projects
A client-facing role with visibility to engineers, clients, and management from day one
Room to grow your scope and responsibilities as the firm and its project volume grow
Direct impact: keep engineers focused on technical work, improve project visibility and accountability, and help
management maintain balanced workloads and project profitability
Skills Required
- 3+ years of experience in project coordination, operations management, construction administration, engineering consulting, or a related field
- Strong organizational and multitasking skills with ability to build systems and processes
- Excellent verbal and written communication skills and comfort working directly with clients
- Ability to manage multiple deadlines in a fast-paced environment
- Proficiency with Microsoft Office Suite and project tracking software
- Ability to work onsite five days per week
- Experience setting up, implementing, or migrating to a project management platform
- Experience with Monday.com, Asana, Smartsheet, Deltek, or similar project management software
- Experience with engineering, construction, surveying, architecture, or permitting projects
- Understanding of engineering plans, reports, and project lifecycles
- Associate's or Bachelor's degree in Business, Construction Management, Engineering Technology, or a related field
What We Do
Calc Engineering LLC is a South Florida engineering firm focused on shaping resilient, sustainable buildings through practical, cost-efficient design. It provides comprehensive mechanical, electrical, and plumbing (MEP) services, along with structural engineering, inspections, soil testing, permitting support, and related code-compliance work. The company serves residential and commercial projects, partnering with architects, developers, builders, and property owners across the built environment.
