Top Operations & Support Jobs in Pittsburgh, PA

Manages QHSE departmental operations, including personnel scheduling, equipment and vehicle maintenance, supplies, service-call preparation, laboratory supervision, utilization targets, temporary labor, housekeeping, and equipment tracking. Coordinates labor transfers, rentals, training needs, client disputes, sales-order retrieval, and in-house parts status. Requires NDT industry knowledge, strong technical understanding of methods and procedures, Microsoft Office proficiency, Excel spreadsheet skills, and 5–7 years of progressive management experience.

Manages daily IT operations, infrastructure, security, end-user support, disaster recovery, compliance, vendors, and technology lifecycle management. Leads a two-person IT team, establishes help desk processes, oversees network and cloud platforms, supports SOC 2 and customer security reviews, and partners with leadership during company growth. The role requires hands-on administration across Windows, macOS, Linux, and virtualized environments, plus occasional travel between local facilities.

Processes and finalizes vehicle registrations, reviews paperwork, updates customer records, and coordinates with DMV and government licensing agencies. The role requires accurate data entry, document management, customer follow-up, database navigation, and problem-solving in a fast-paced onsite environment. It is a full-time position with variable scheduling, possible overtime, and required paid training.

Coordinates engineering and project documentation, including document registers, control records, revisions, distribution, archiving, databases, and lifecycle tracking. Reviews drawings, specifications, and change orders for accuracy, resolves discrepancies with originators, manages document throughput from internal and external stakeholders, organizes physical and electronic files, and performs related clerical and correspondence duties.

Supports and continuously improves the Salesforce Customer 360 and B2B Commerce platforms across the Americas. Responsibilities include incident resolution, data quality management, platform configuration, integrations, reporting, master data alignment, user training, documentation, adoption, and roadmap enhancements. The role gathers requirements from business stakeholders, translates them into Salesforce solutions, manages releases, and coordinates support with globally distributed teams.

Provide administrative and first-line technical support for Caterpillar connectivity and third-party monitoring platforms: onboard equipment, troubleshoot communications, train customers, set notifications, maintain billing and dealer systems, prepare reports, and support sales/service teams including occasional onsite assistance.

Part-time intern supporting nonprofit organizational initiatives, administrative tasks, and department-specific projects. The role provides hands-on professional experience while developing communication, teamwork, organization, and problem-solving skills in an organization serving people with complex physical and intellectual challenges. The schedule is approximately 20 hours weekly and can accommodate school commitments.

Provides front desk, clerical, communications, admissions, and administrative support at an inpatient substance use disorder treatment facility. Responsibilities include answering calls, greeting patients and families, coordinating admissions appointments, handling identification and insurance documents, relaying information, supporting emergencies, distributing belongings, preparing documents, and maintaining a welcoming waiting area. Requires professionalism, confidentiality, composure, organization, multitasking, and a high school diploma.

Provides executive-level administrative support to C-suite leaders, senior executives, and board committees. Responsibilities include calendar and travel management, meeting and committee coordination, document and presentation preparation, budget and invoice processing, correspondence, governance support, deadline tracking, and confidential information handling. The role requires strong organization, diplomacy, judgment, communication, multitasking, and discretion in a hybrid office environment with approximately 10% domestic and international travel.

Provides clerical and administrative support for a clinic department, including phone and visitor management, filing, information retrieval, meeting and travel coordination, minutes preparation, office supply maintenance, equipment coordination, and expense tracking. The role requires strong communication, organization, customer service, recordkeeping, and independent-work skills, with at least three years of administrative experience.