Top Operations & Support Jobs in Philadelphia, PA

Provide remote executive support including calendar and travel management, call/email screening, briefing prep, vendor and project deadline tracking, document preparation, CRM data entry, and ad hoc administrative tasks.

Temporary, non-exempt employment position with the Wharton School at the University of Pennsylvania for Fall 2026. The posting does not specify job duties or functional responsibilities. Employment is located in Philadelphia, Pennsylvania, and a background check may be required after a conditional offer.

Provides onsite administrative and project support for a Navy contract, including financial and personnel metrics, reports, correspondence, records management, organizational charts, data calls, presentations, document scanning, and digital workplace tools. Supports managers, maintains office documentation, updates Microsoft Teams, Outlook, and MyPD, and helps advance digital transformation initiatives. Requires a bachelor’s degree, three years of professional experience, ERP experience, U.S. citizenship, and Secret clearance eligibility.

Provides administrative and operational support for an IDD service unit, including onboarding, applicant screening, personnel records, payroll and timekeeping, scheduling, training coordination, compliance tracking, reporting, and communication with HR and corporate departments. The role maintains accurate confidential records, supports audits and regulatory requirements, facilitates employee training when credentialed, and helps resolve staffing and HR-related issues.

Supports fundraising operations through donation, pledge, recurring gift, matching gift, and event revenue processing. Maintains the Revolution CRM, manages data imports and exports, performs constituent record updates, resolves exceptions, and conducts data cleanup and deduplication. Provides additional fundraising systems and operations support during busy pledge drive and year-end periods.

Provide empathetic, accurate support to clients and employees navigating education benefits, loan forgiveness, tuition assistance, repayment assistance, and refinancing. Respond through phone, email, chat, SMS, and ticketing systems; resolve non-technical issues using approved workflows; assess needs and documentation; collaborate on escalated cases; identify workflow improvements; and maintain detailed CRM case records.

Provides senior-level reception and switchboard support by welcoming visitors, managing communications, checking in guests, issuing badges, and maintaining visitor protocols. Prepares conference rooms, coordinates catering, reconciles invoices, verifies audio/video functionality, resolves minor technical issues, and performs light administrative duties while maintaining a professional company image.

Provides professional reception and switchboard service, welcomes and manages visitors, issues badges, supports meetings and conference rooms, coordinates catering, reconciles invoices, assists with basic technology issues, and performs administrative office support. The role requires strong communication, organization, confidentiality, customer service, telephone handling, and flexibility across standard business hours.

Supports attorneys and Case Managers by organizing client files, requesting records, preparing demand documentation, processing certified mail, drafting standard letters, and managing electronic documents. The role rotates among teams while developing case management skills, knowledge of case phases, negotiation and settlement processes, and administrative best practices. It is an on-site training position intended to lead to a Case Manager role.

Provides complex executive and team support to a Vice President and Marketing Director, including calendar management, travel coordination, meetings, records, SharePoint and Teams administration, expenses, contracts, purchase orders, vendors, and confidential communications. Organizes leadership forums, prepares documents and presentations, coordinates cross-functional stakeholders, supports departmental projects, and helps improve administrative processes in a fast-paced, matrixed healthcare environment.

Lead enterprise workforce strategy, operational excellence, and compliance for a ~1,500-person patient engagement organization. Drive WFM analytics, forecasting, AI transformation, learning and development, quality assurance, and regulatory governance (HIPAA). Advise senior leaders, set SOPs and metrics, enable organizational readiness, and manage cross-functional prioritization to improve patient and provider experience.