The Role
Provides administrative support to plant leadership, including payroll and HR coordination, accounts payable and receivable, invoicing, purchase orders, inventory monitoring, shipping updates, ERP data entry, and monthly reporting. Maintains office supplies and plant supply levels while supporting accurate records, communication, and day-to-day office operations in a manufacturing environment.
Summary Generated by Built In
HWI has a fantastic opportunity to join our team as an Office Manager I.
Summary
The Office Coordinator I supports the Plant Manager and Production Supervisor by performing a variety of administrative duties such as processing payroll, processing accounts payable and receivable, invoicing subcontractors and customers, and assisting in inventory counts. This position is also responsible for compiling and distributing monthly reports.
Responsibilities
- Perform Human Resources functions including verifying weekly timecards and entering into ERP system, checking weekly payroll register for correctness; coordinate with corporate payroll and HR, processing new hire paperwork, benefits, payroll and fielding basic HR questions; print and update HarbisonWalker Business Systems (HBS) documents.
- Process accounts payable invoices; prepare invoices for subcontractor payments and maintaining records; generate and enter sales orders into ERP system.
- Enter and receive all purchase orders; ensure proper level of supplies are kept on hand at plant; process accounts receivable, including leases, rentals, and raw materials; count and monitor all non-inventoried items and place purchase orders.
- Entering and updating shipping information; closing out shipment; scan pallets for shipments (Oracle, TRAX, WMS).
Purchasing and ensuring proper level of suppl;ies are kept on hand at plant; Maintaining office supplies.
Requirements
- High school diploma or GED certificate
- Requires zero (0) – two (2) years of hands-on administrative support experience in a manufacturing office environment.
- Requires computer operation skills including, proficiency in Microsoft Office Suite.
- Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment.
- Requires analytical skills and the ability to assemble data.
- Requires time management and organization skills with accurate and precise attention to detail.
Physical and Environmental Requirements
- Physical Activity: Requires more than 2/3 of time using hands/fingers to handle and/or feel or reaching with hands and arms; 1/3 to 2/3 of time sitting, talking or hearing; less than 1/3 of time standing or walking.
- Lifting: Requires lifting up to 25 pounds less than 1/3 of time.
- Vision: Requires accurate close and distance vision and the ability to focus.
- Environment: Requires more than 2/3 of time in an office setting with very limited exposure.
- Noise: Requires exposure to moderate noise.
HWI, a member of Calderys
HWI is the largest supplier of refractory products and services in the United States.
With manufacturing sites and distribution centers across the Americas, as well as the major refractory industry research facility in North America, HWI serves virtually every major industry that requires refractory solutions to enhance production and protect assets. HWI is consistently recognized for its talented experts, industry firsts, and intensely driven excellence.
We’re actively expanding our team of dedicated, enthusiastic people — particularly in research and development, engineering and manufacturing, product management, and sales. As a dynamic, growing global refractory leader, we offer competitive compensation, benefits packages, and wellness programs. As an Equal Opportunity Employer, we are committed to a diverse workforce.
For more information, visit https://thinkhwi.com/
Skills Required
- High school diploma or GED certificate
- Zero to two years of hands-on administrative support experience in a manufacturing office environment
- Proficiency in Microsoft Office Suite
- Computer operation skills
- Strong interpersonal and communication skills
- Ability to work effectively independently and in a team environment
- Analytical skills and ability to assemble data
- Time management and organizational skills
- Accurate and precise attention to detail
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
HarbisonWalker International (HWI) is a leading supplier of refractory products and services in the United States, providing high-temperature solutions for various industries.
