Top Office Coordinator Jobs

Serve as front-desk and workplace lead to create a welcoming, organized office experience. Manage guest check-in, visitor logistics, conference room readiness, supplies, hospitality, security coordination, and shared calendar support while partnering with People and Workplace teams.

Provide administrative and donor engagement support for the Office of Development: manage donor communications and visits, coordinate events and logistics, maintain donor database records, produce budget and purchasing reports, handle office operations, and support special projects and gift proposal preparation to advance fundraising goals.

Manage and track inventory by handling shipments, verifying sales orders, and maintaining accurate records in the ERP system.

The Front Office Specialist is responsible for scheduling patient appointments, maintaining EMR records, validating insurance, and ensuring excellent customer service.

The Office Coordinator supports the sales team with order entry, shipping, receiving, alterations, and handling communications, while managing other assigned tasks.

The Office Coordinator supports sales teams by managing order entry, receiving shipments, processing alterations, and handling communication tasks.

As a Recruiting and Office Coordinator, you will support recruiting efforts, coordinate the hiring process, onboard new employees, and assist with office functions and internal initiatives.

The Office Coordinator will manage daily operations, provide administrative support, and foster a welcoming environment for employees and visitors.

The Office Coordinator supports office operations by greeting guests, managing supplies, organizing events, and maintaining common areas. Responsible for office deliveries and product inventory.

Provide executive assistance to multiple senior leaders and administrative support to two teams, managing complex calendars, travel, confidential communications, and materials preparation. Serve as Washington, D.C. office coordinator handling building access, supplies, vendor and IT coordination, event logistics, onboarding/offboarding, and routine office operations while supporting the broader administrative team.

Provide administrative support to the Site Manager and medical unit: compile, draft, prepare, research, organize, track and monitor operations and goals; supervise clerical staff; perform secretarial and receptionist duties. Monday–Friday 8am–4pm.

Provide high-touch administrative support to the Founder and employees, own payroll and benefits administration, handle employee relations confidentially, coordinate onboarding/offboarding and contracts, manage office logistics, travel, catering, and organize team events to maintain company culture.

Provide administrative and customer-facing support for a Home Center: maintain customer files, prepare correspondence and promotions, route calls, assist with invoices/payments and service scheduling, and support compliance and office operations using internal systems.

Manage day-to-day New York office operations, vendor relationships, and workplace logistics. Support events, leadership visits, and hospitality to ensure a professional employee and visitor experience. Establish office processes and collaborate with HQ Workplace, People Ops, IT, and local leadership as the company scales.

Support day-to-day People Operations and office experience for Huntersville/Charlotte locations: manage visitor access, facilities, supplies, onboarding/offboarding, HR inquiries, employee events, and executive administrative tasks. Act as first point of contact for employees, coordinate workplace programs and meetings, maintain employee records, and assist HR team with projects and process improvements to foster a positive, organized workplace.

Manage day-to-day operations at HQ, coordinate vendors, handle shipping, maintain inventory, plan events, and support team logistics.

Supports clinical Principal Investigators by coordinating daily clinical research activities including participant screening, enrollment, data collection, regulatory documentation, AE reporting, specimen handling, scheduling, sponsor/site monitoring, quality assurance, and data management for basic to moderately complex clinical studies.

Manage daily office operations, greet customers, handle mail and supplies, coordinate maintenance, and maintain a safe workspace. Support sales by creating quotes, scheduling meetings, tracking pipelines in HubSpot and Zuper, answering basic customer inquiries, and training/updating HubSpot as a superuser.

Serve as the primary on-site point of contact for the South San Francisco office, managing facilities coordination, visitor reception, mail/shipping, inventory, and event logistics. Provide administrative support to executive leadership (calendaring, travel, expenses), troubleshoot video conferencing, assist onboarding, and help drive office culture and employee engagement.

Coordinate and prioritize office services workflow (reprographics, mail, reception, AV, facilities), delegate tasks, ensure quality and deadlines, produce reports, train staff, handle intake, and support client relations in a fast-paced on-site environment.

Coordinate and prioritize office services workflow across reprographics, mail, reception, A/V, and facilities. Delegate tasks, assist with large or complex jobs, ensure quality assurance and adherence to SOPs, produce reports, train staff, handle job intake and client communications, and perform hands-on duties including loading copiers and setting up meeting spaces.

The HR & Office Coordinator supports HR functions and daily office operations, including onboarding, employee coordination, and office management.

The Office Coordinator at DPR Construction will manage administrative tasks, assist with event planning, handle office supplies, and support onboarding and payroll processes.

The Publishing Office and Project Coordinator coordinates publishing activities, manages vendor relationships, updates publishing files and bibliographic information, and supports author acquisition and project management tasks.

The Administrative Assistant II facilitates scheduling and patient coordination for the Williams Syndrome Program, manages communications, and organizes events while maintaining patient records and database management.