Top Office Coordinator Jobs

Manages office operations for the Cooperative Extension leadership team, including calendars, confidential records, finances, travel, events, meetings, communications, supplies, hiring logistics, website updates, and statewide initiatives. The role coordinates with staff and external partners, prepares reports and presentations, maintains compliance records, and supports efficient administrative processes in an in-person university setting.

Coordinates daily medical practice operations, including clerical staffing, scheduling, training, patient check-in and check-out, billing, collections, accounts receivable, supplies, and process improvements. Supervises clerical and clinical personnel, supports compliance and confidentiality requirements, promotes efficient patient flow, and helps deliver a positive patient experience.

Manage weekly payroll and employee records, support QuickBooks bookkeeping and AP, coordinate insurance and COIs, maintain website and LinkedIn, run Google Ads, and perform general office administration and onboarding. Serve as Office Manager backup and support financial and marketing initiatives.

Coordinate daily office, facilities, vendor, workplace, access, safety, shipping, purchasing, and employee experience operations for a corporate Boston office. Support the Director of Operations with communications, projects, process improvements, facilities documentation, maintenance requests, vendor relationships, office events, inventory, expenses, emergency preparedness, and workplace security. Ensure an efficient, safe, professional, and welcoming workplace while improving service delivery and managing operational costs.

Serve as the first point of contact for families seeking care. Handle incoming calls and texts, greet clients and visitors, manage front-office activities, and proactively contact prospective clients to schedule initial appointments. The role requires compassionate communication, de-escalation skills, scheduling and conversion ability, accurate data entry, basic computer and EHR proficiency, HIPAA awareness, and reliable onsite attendance.

Provides administrative, programmatic, and logistical support to the President and Executive Director. Manages calendars, correspondence, meetings, contracts, expenses, travel, contact databases, inquiries, security protocols, meeting notes, and follow-up activities. Coordinates with leadership, staff, external partners, and the executive office to optimize scheduling and support organizational priorities. This is a temporary, full-time remote role requiring domestic travel.

Coordinates daily office operations, vendors, supplies, invoices, building access, equipment logistics, onboarding and offboarding. Serves as the internal liaison to the managed service provider, tracking technology requests, projects, renewals, equipment, cybersecurity updates, and follow-up actions without performing technical administration. Supports staff, leadership, Finance, HR, and technology stakeholders through organized communication, documentation, scheduling, and administrative tracking.

Coordinates front-office operations for physical therapy patients, including greeting patients, scheduling, phone support, care coordination, data entry, insurance and financial information verification, chart and electronic medical record maintenance, payment collection, filing, and faxing. The role requires strong customer service, organization, attention to detail, and flexibility.

Prepares and cooks weekday meals for farm staff, creates monthly meal plans within budget, and manages food and kitchen supply inventory. Maintains cleanliness and laundry in farm interior spaces, performs data entry, and assists with barn and supply-room organization. The role requires effective communication, mentoring, multitasking, physical stamina, grocery pickup, and occasional support with general farm tasks. A valid driver’s license, reliable transportation, and food safety certification eligibility are required.

Provides on-site legal office services, including document production, copying, scanning, printing, records support, mail and shipping, conference room setup, hospitality, receptionist backup, and administrative floor support. Handles confidential legal documents, maintains logs and inventory, coordinates shipping, supports document workflows, and assists with trial preparation. Requires strong customer service, organization, computer skills, attention to detail, and the ability to manage multiple priorities in a professional legal environment.

Provides hands-on office services support in a legal environment, including document production, copying, scanning, printing, records management, mail and shipping, conference room setup, hospitality, scheduling, receptionist backup, inventory tracking, and floor support. Handles confidential legal documents, performs OCR and file conversions, supports document workflows, and assists with trial preparation. Requires strong customer service, organization, computer skills, and the ability to manage multiple priorities and light physical duties.

Coordinates employee data, recruitment support, payroll inquiries, records, compliance, and employment actions while managing business office functions. Responsibilities include accounts receivable, billing, Medicare and insurance claims, resident trust funds, deposits, admissions-related financial verification, documentation, staff training, and communication with residents, families, employees, and external stakeholders.

Coordinate and track project activities within the PMO, manage schedules and budgets, prepare documentation and reports, organize meetings, record minutes, ensure adherence to standards, and support project managers to drive timely project completion.

Provides front-office and administrative support in a law firm, including phone and guest reception, mail processing, supply ordering, vendor invoice handling, conference room setup, document filing, scanning and OCR, trial preparation, and litigation software use. Maintains organized records, confidentiality, and professional relationships with attorneys, staff, clients, and visitors while delivering strong internal and external customer service.

Coordinates real-time staffing coverage across hospital units in a 24/7 clinical environment. Manages schedules, addresses call-offs and urgent staffing gaps, maintains staffing records, analyzes staffing metrics, communicates updates and emergency closures, supports credentialing schedules, and ensures staffing operations have necessary manuals, equipment, and supplies.

Manage daily office operations and serve as the primary client contact for a photography studio. Responsibilities include client onboarding, scheduling, CRM and file maintenance, task tracking, client communications, procedure improvement, issue resolution, and coordination with the owner and studio team. The role also provides occasional styling support after training in an on-site, client-facing environment.

Coordinate daily office operations, workplace services, supplies, workspace setups, meetings, events, visitors, employee amenities, and vendor relationships. Support purchasing, invoicing, travel booking assistance, and new-hire onboarding. Maintain seating charts and resolve workplace issues while providing responsive service to employees and visitors.

Manage daily NYC office operations, facilities, vendors, visitors, mail, packages, supplies, security access, AV systems, and device inventory. Coordinate lunches, onboarding, executive visits, team events, and office culture initiatives. Maintain a welcoming, organized workplace while supporting talent acquisition, artist partnerships, and special projects. The role requires strong organization, communication, multitasking, independent problem-solving, and vendor-management skills in a dynamic environment.

Registers Section 8 and HOME-ARP landlords and vendors in city financial systems, verifies tax and compliance documentation, submits vendor approvals, maintains validation records, and exports financial transactions and payment vouchers. Reviews rejected housing assistance payments, determines corrective actions, communicates findings to Accounts Payable, and provides backup approval for accounting documents. The role requires organization, attention to detail, multitasking, and accounts payable or receivable experience.

Coordinates daily outpatient clinic operations, including patient greeting and registration, insurance verification, appointment and surgical scheduling, referral and records processing, chart preparation, correspondence, and phone and email communication. Supports care coordination across laboratory, EKG, and radiology services while responding appropriately to emergencies and completing administrative tasks within required timeframes.

Manage business office operations for pediatric and adolescent gynecology: oversee administrative staff, collaborate with HR on hiring/onboarding, allocate resources, develop efficiency metrics, lead quality improvement initiatives, and direct internal communications.

Provide direct patient care under physician or nurse direction: take vitals and histories, assist with injections and nursing care, document charts, manage supplies and vaccines, support triage (non-decision making), follow infection control, maintain confidentiality, and perform assigned clinical duties.

Provide front-line, student-centered reception and administrative support for the Center for International Education. Manage inquiries, office operations, records, supplies, and basic reporting while supporting international student services, study abroad programs, and departmental communications.

The Office Coordinator supports sales teams by managing order entry, receiving shipments, processing alterations, and handling communication tasks.

Office-based LPN supporting home health clinical operations. Responsibilities include handling nursing calls, assessing concerns, coordinating referrals and admissions, submitting and tracking prior authorizations, maintaining clinical documentation and tracking systems, monitoring missed visits, and communicating with clients, healthcare professionals, payers, and internal departments while maintaining HIPAA and regulatory compliance.