Top Office Coordinator Jobs

Provide mailroom, copy center, receptionist, courier, and basic AV and equipment troubleshooting support across multiple client sites. Maintain site logs, order supplies, assist training, perform shipping/receiving and copy finishing, and fill in for site managers as needed.

Supports daily operations across multiple sites including mail center, copy/finish work, reception, courier, shipping/receiving, equipment troubleshooting, supply ordering, reporting, training, and front-desk duties. Fills in for absences and helps maintain site procedures, logs, and service deliverables.

The Office & Clinical Operations Coordinator manages front office operations, scheduling, procurement, inventory management, and provides clinical services support in a nonprofit behavioral health setting.

Account Coordinators will be trained on services, manage client information, verify data, and assist clients via phone and email, ensuring accuracy.

Manage and track requests for patient and public records and laboratory specimens; ensure specimen release follows procedures; advise staff on retention and secure destruction; update records policies, procedures, and training; support HIPAA compliance and report disclosures per ISPO policies.

Manage day-to-day clinical operations including scheduling, patient registration/check-in, EHR documentation, intake support, clinic inquiries, productivity monitoring, quality improvement, audits, compliance, and partnering with clinical leadership to optimize patient experience.

Provide front-of-house and administrative support for attorneys and staff, including reception, meeting and conference room coordination, vendor and invoice management, event catering, visitor assistance, supplies inventory, and general office operations. Maintain calendars, handle calls and deliveries, liaise with building management, and support ad hoc department tasks while ensuring accuracy and excellent client service.

Provide administrative support to the service team: answer phones, process inspection and service reports, handle purchase orders, file management, data entry, mailing/shipping, and customer calls in an office environment.

Provide front-office administrative support to real estate brokers and agents: manage calls and guests, process commissions and documents via DocuSign and Transaction Manager, maintain listing databases and marketing assets, coordinate office supplies and equipment, assist with leases, budgets, and ad hoc projects, and support marketing and IT tasks.

Support daily office operations and provide front-desk reception, agent administrative support, onboarding, MLS and contract data entry, billing coordination, meeting logistics, office supply management, and general office communications to ensure a professional, organized workplace.

Manage daily operations of clinical and clerical staff, oversee patient care areas, ensure nursing practice standards, coordinate staffing and workflows, set process goals to support efficient, high-quality patient care.

Manage front desk operations for Rehab Services: greet and register patients, route calls and visitors, verify demographics and insurance, maintain records, coordinate with clinical staff, assist with scheduling and appointment reminders, and ensure HIPAA-compliant, efficient patient flow.

The School Office Coordinator manages the front office operations, ensures a welcoming environment for students and visitors, and supports overall school administration. They handle communications, assist with student enrollment, manage attendance, and coordinate school events while upholding a positive school culture.

Provide intermediate administrative support for Occupational Health: schedule and coordinate meetings, travel, and calls; prepare reports, minutes, spreadsheets, and presentations; manage phones, transcription, supplies, and confidential correspondence; follow policies and perform other assigned office duties under moderate supervision.

Provide front-desk reception and daily office operations support at two Irvine locations. Manage mail, supplies, space coordination, onboarding/offboarding, basic travel arrangements, vendor coordination, records, and general administrative tasks. Maintain a clean, safe workplace and assist employees and visitors with inquiries.

Coordinate and prioritize office services workflow (reprographics, mail, intake, A/V, reception), delegate tasks, assist with complex or high-volume jobs, ensure quality assurance, produce reports, train staff, maintain equipment/logs, and provide excellent client service while escalating operational issues as needed.

Manage day-to-day Boston office operations, vendor/building coordination, visitor reception, and office upkeep. Plan and execute cross-office events, track budgets and calendars, support onboarding and engagement initiatives, and identify process improvements to enhance workplace experience.

Provide front desk patient service for ophthalmology clinics: schedule appointments, verify insurance, manage EMR records, obtain prior authorizations, collect payments, answer calls, maintain reception area and patient confidentiality, and coordinate records and deliveries across clinic locations.

Provides administrative support to facility administration at a skilled nursing facility, handling census accuracy, new patient sign-ins, billing and accounts receivable tasks, HR functions (staff data, new hire processes, workers' comp/FMLA), physician credentialing, resident trust accounts, and overseeing reception staff. Assists with other assigned administrative duties.

Front-desk role at a pediatric therapy clinic managing scheduling and family intake. Answer phones, schedule/reschedule across multiple providers, maintain accurate calendars and notes, confirm appointments, coordinate with therapists, and keep the front office organized.

Manage daily mail and document workflows: scan and index mail (including into EPIC), sort and route incoming mail, prepare outgoing shipments and FedEx labels, process deposits, answer and forward main line calls, support the Copy Center and front desk, maintain the office lounge, and assist with departmental mailing needs and other administrative tasks.

Provide front-of-house reception and conference support, schedule meetings, manage visitor and vendor interactions, coordinate catering and office supplies, support attorneys and staff with administrative tasks, handle invoices and building liaison duties, and assist with events and departmental needs in a fast-paced office.

Coordinate administrative, financial, and academic operations for the School of Business. Manage hiring and onboarding workflows, faculty records, budgets, scholarships, course scheduling, data analysis, travel guidance, facilities needs, and special projects while ensuring compliance and process improvement across systems.

The Research Project Coordinator supports research activities by managing project plans, organizing meetings, and ensuring effective communication among stakeholders, while also maintaining compliance and assisting with events.

The Office Coordinator manages administrative support for operations and game day staff, facilitates recruitment, and improves administrative workflows.