Top Operations & Support Jobs

Serve as the CEO’s trusted right hand while managing the company office. Responsibilities include calendar, travel, expenses, inbox triage, meeting logistics, facilities, vendors, purchasing, bill payment, catering, supplies, events, team logistics, visitor experience, and ad hoc operational support. The role requires strong judgment, exceptional follow-through, independence, vendor accountability, and willingness to work in person six days per week.

Provides administrative support for facility staff and residents, including maintaining project lists, preparing meeting agendas and handouts, coordinating office functions, arranging staff travel, and routing monthly facility reports. Requires strong communication, organization, document preparation, filing, reception, research, and data compilation skills. The role also supports committees and special projects and requires regular interaction with residents, coworkers, visitors, and supervisors.

Research, review, and process annuity claims by analyzing documentation, applying policy provisions and state regulations, communicating with clients and internal partners, maintaining complete claim files, and ensuring compliance with company and legal requirements. The role requires strong organization, analytical ability, attention to detail, multitasking, and Microsoft Office proficiency. Prior claims or annuity experience is preferred.

General application for potential positions with the Louisiana Legislative Auditor. Applicants are asked to create a profile and submit a resume, cover letter, and official or unofficial college transcripts for consideration for open roles matching their qualifications.

Provides domestic and international technical support for transplant diagnostic products through phone, email, and on-site assistance. Troubleshoots software, instrumentation, and assay issues; conducts research, testing, investigations, and root cause analysis. Delivers customer demonstrations and training, maintains quality records, supports product launches and UAT, and participates in industry events. Requires strong HLA, antibody detection, molecular assay, Luminex, and next-generation sequencing expertise, with up to 50% travel.

Paid 9-week corporate internship in Miami involving project-based work with cross-functional teams and exposure to departments such as finance, IT, HR, supply chain, sales, marketing, and operations. Interns solve real-world business challenges, collaborate with peers, manage ambiguity, communicate effectively, and learn organizational processes. Successful completion may lead to a contingent full-time offer. The role is in-person and requires work authorization without visa sponsorship.

Manage daily New York office operations, including supplies, snacks, mail, deliveries, guest reception, office communications, and workspace organization. Plan monthly socials, support culture-building events, survey employee preferences, and coordinate updates across multiple offices. The role is in-office four days per week and requires strong organization, communication, adaptability, and operational experience.

Provides administrative support to management and professional staff by maintaining records and files, tracking projects and real estate transactions, coordinating with internal and external stakeholders, preparing meetings, documenting notes, and monitoring project information. Requires strong organization, communication, prioritization, Microsoft Office and Excel skills, basic real estate transaction knowledge, accurate typing, and the ability to manage changing demands.

Coordinates dubbing department workflows by organizing files, uploading materials for remote mixers and script adapters, managing QC reports, spot-checking issues, reviewing scripts, and updating project dates and statuses. Requires dubbing and audio post-production experience, audio engineering knowledge, strong organization, attention to detail, and proficiency in Pro Tools and Adobe Premiere. The role is based in West Palm Beach, Florida.

Provides part-time reception, hospitality, administrative, travel, and expense support. Welcomes visitors, manages calendars, meals, mail, packages, office supplies, meetings, and events. Assists with expense reports and employee travel bookings while maintaining confidentiality. Requires strong organization, interpersonal skills, multitasking ability, and proficiency with Microsoft Office.