Top Operations & Support Jobs

Provides high-level administrative support to an EVP and CFO, including calendar and meeting coordination, travel planning, financial reports, expense reports, confidential information management, conference logistics, stakeholder communication, and special projects. The role requires proactive judgment, discretion, organization, financial process knowledge, and proficiency with Microsoft Office while working in person at the New York headquarters.

Supports Marketing department operations through budget tracking, purchase orders, invoices, vendor and contract coordination, financial reconciliation, inventory and shipping management, calendar administration, documentation, meeting coordination, and marketing technology administration. The role also maintains distributor training records, supports process improvements, and coordinates departmental projects and initiatives.

Provides clerical and administrative support, including answering and routing calls, preparing reports and correspondence, managing electronic health record setup and billing entries, responding to agency inquiries, assisting with staff schedules, and transporting clients as needed. Requires strong typing, organization, independent work, and proficiency with Microsoft Windows, Word, and Excel.

Provides administrative and customer service support for an onsite office. Responsibilities include maintaining office equipment, monitoring supplies, managing mail and package deliveries, answering calls, supporting reception, coordinating with vendors, assisting with office moves and printing, and completing office projects. Requires professional communication, organization, multitasking, basic office technology skills, a driver’s license, cargo van operation, and the ability to lift 15–30 pounds.

Manages daily IT operations, infrastructure, security, end-user support, disaster recovery, compliance, vendors, and technology lifecycle management. Leads a two-person IT team, establishes help desk processes, oversees network and cloud platforms, supports SOC 2 and customer security reviews, and partners with leadership during company growth. The role requires hands-on administration across Windows, macOS, Linux, and virtualized environments, plus occasional travel between local facilities.

Serves as the office’s first point of contact by managing reception, calls, visitors, mail, packages, supplies, equipment, correspondence, filing, invoices, meetings, and general administrative tasks. Supports project managers with project setup, tracking, timesheets, invoicing, documentation, amendments, and closeout activities. Maintains a professional, organized office environment and provides responsive internal and external customer service.

Provide dedicated remote support to the owner by managing communications, calendar, appointments, travel, deadlines, purchases, vendors, personal logistics, records, and follow-up. The Executive Assistant will triage requests, protect the owner’s time, research decisions, manage projects, document procedures, and use AI and automation to improve workflows. The role requires discretion, independent judgment, strong communication, and reliable follow-through.

Leads day-to-day IT systems administration, infrastructure management, user support, vendor coordination, and technology improvements. Administers Microsoft environments, networks, endpoints, servers, backups, business applications, and access controls. Supports cybersecurity, CMMC Level 2, NIST SP 800-171 compliance, vulnerability response, audits, and protection of sensitive information. Provides functional IT leadership, manages priorities and vendors, supports projects and budgets, and develops procedures, documentation, and continuity practices.

Provides executive, administrative, and business support to the CEO, including calendar and communication management, travel and event coordination, reporting, stakeholder follow-up, licensing, insurance, fleet documentation, and project tracking. The role also conducts research, monitors KPIs, supports process improvements, and handles limited personal arrangements. Requires fluent English and Russian, strong organizational skills, confidentiality, business coordination experience, and proficiency with office and digital tools.

Processes and reconciles daily ACH transactions, coordinates electronic file delivery, supports checking and electronic banking operations, and resolves or escalates processing issues. Provides customer and employee support, assists with system testing and business continuity activities, maintains core-system records, and cross-trains across departmental functions while following bank controls, procedures, and regulatory requirements.