Top Operations & Support Jobs

Provides backup front desk and administrative support, including greeting guests, answering calls, processing mail, maintaining kitchens and conference rooms, and coordinating meetings and events. The role requires strong organization, communication, customer service, multitasking, discretion, and independent prioritization. It also involves occasional lifting, extensive standing or walking, and driving in accordance with company policy.

Business Analyst supporting a mission-critical defense and intelligence enterprise. Responsibilities include facilitating requirements sessions, conducting user interviews, analyzing business processes for AI opportunities, collaborating with Scrum Masters and development teams, writing user stories and acceptance criteria, refining backlogs, and validating deliverables against stakeholder expectations.

Coordinates daily office operations, supplies, facilities, vendors, deliveries, visitors, and shared spaces. Supports Talent initiatives including employee onboarding, workplace events, recognition, and engagement activities. Provides administrative and logistical support for meetings, projects, scheduling, records, and follow-up. Maintains a welcoming, organized workplace and identifies operational improvements while collaborating with building management, service providers, and internal teams.

Provides first-line technical support for Mogli’s Salesforce-based SMS and WhatsApp application through multiple communication channels. Troubleshoots and escalates client issues, configures products and basic automations, maintains Salesforce Cases, develops knowledge-base content, tests product releases, and communicates Salesforce and product changes. The role also advocates for clients, contributes to process improvements, and collaborates with support, product, engineering, and account teams in a remote environment.

Provides administrative and office management support for the York office and project teams. Responsibilities include assisting project managers, coordinating mail and deliveries, maintaining records and supplies, supporting employee onboarding, processing invoices, assisting with vendors, and maintaining organized, safe shared spaces. The role requires strong organization, communication, time management, Microsoft Office proficiency, and the ability to manage multiple priorities independently.

Manage day-to-day office operations, reception, visitor access, vendors, supplies, mail, conference rooms, events, board meeting logistics, interviews, travel coordination, onboarding, lunches, and office engagement. Support General Partners with discretion, maintain a welcoming and organized workplace, assist with office IT, and handle ad hoc administrative needs.

Manages corporate administration and business operations, including entity records, business licenses, registrations, contracts, headquarters services, and employee travel support. Coordinates filings, renewals, documentation, office services, and contract workflows while maintaining confidentiality and escalating legal, compliance, and business risks. The role works closely with executives, legal, finance, government agencies, vendors, and external partners, requiring strong organization, judgment, communication, and deadline management.

Performs statistical, financial, program, and management analyses supporting nonprofit administrative functions. Maintains project tracking systems, prepares reports, conducts studies, interprets regulations and funding requirements, recommends policies and procedures, coordinates information systems needs, and advises management on project progress and performance.

Provides administrative and project support for an engineering office, including document preparation, mail and delivery coordination, records maintenance, onboarding assistance, office supply management, invoice processing, vendor coordination, and shared-space organization. Serves as the York office manager, supporting project teams, employees, clients, and vendors while maintaining efficient day-to-day operations.

Manages administrative, compliance, financial, vendor, reporting, records, and operational support activities for Hillwood’s Corporate Security department. Responsibilities include budgeting, expense tracking, audits, security asset inventories, payroll reporting, onboarding, policy documentation, risk analysis, crisis preparedness, and coordination with security leadership. The role requires flexibility beyond normal business hours and supports operational readiness, regulatory compliance, and business continuity.