Administrative Assistant

Administrative Assistant | York, PA | Full Time

Buchart Horn is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our York office and project teams. Reporting to the Project Support Manager, this position will provide general administrative support, assist with project-related activities, and oversee day-to-day office operations.

In addition to supporting project managers and coordinating administrative activities, this role will serve as the Office Manager for our York location. Responsibilities will include coordinating mail and deliveries, maintaining office supplies and shared spaces, assisting with employee onboarding and office events, and helping ensure the office runs smoothly. The ideal candidate is proactive, comfortable managing multiple priorities, and enjoys helping others while keeping daily operations organized and efficient.

What You'll Do:

• Provide administrative support to project managers and other team members, including assisting with project-related activities and procurement efforts
• Assist with printing, copying, binding, and assembling project documents and other materials
• Coordinate incoming and outgoing USPS mail, FedEx packages, and other deliveries
• Maintain filing systems, office records, and administrative procedures
• Assist the Human Resources team with new hire orientation and onboarding, including coordinating workspace setup and employee resources
• Oversee the ordering, organization, and storage of office supplies
• Process office-related invoices, monitor expenditures, and assist with vendor contracts and service agreements as needed
• Help maintain the appearance, organization, and safety of shared workspaces and common areas
• Help promote consistent workplace standards and communicate office-related concerns to management as needed
• Perform other related duties as assigned

What We're Looking For:

• High school diploma or equivalent, or relevant work experience
• Previous administrative or office support experience preferred
• Strong organizational skills and attention to detail
• Good working knowledge of Microsoft Office programs
• Ability to learn and become proficient in business systems, including BST Project Accounting, Newforma, and Unanet CRM
• Strong communication and interpersonal skills, with the ability to work effectively with employees at all levels, clients, and vendors
• Ability to take initiative, exercise sound judgment, and work independently once trained
• Strong time management skills and the ability to manage multiple priorities
• Professional, dependable, and service-oriented approach to supporting employees and visitors
• Ability to work collaboratively while also taking ownership of day-to-day office responsibilities

Why Join Us:

• Play an important role in supporting the day-to-day operations of our York office and project teams
• Work closely with project managers and employees across multiple disciplines
• Gain experience in project support, office management, and administrative operations
• Enjoy a varied role that combines administrative responsibilities with office coordination and employee support
• Be part of a collaborative team supporting meaningful engineering and infrastructure projects
• Competitive compensation and comprehensive benefits package