Manager, Corporate Administration and Business Operations

Job Title: Manager, Corporate Administration & Business Operations

Location: Sarasota, FL

Reports to: CFO

Compensation Range: $100,000 - $130,000 annually (depending on location, experience, skills, and qualifications)

Other Compensation: Eligible for discretionary bonus. 

Benefits: Comprehensive package including medical, dental, vision, 401(k) with company match, paid time off and travel opportunities

The Ceres Commitment

Ceres Environmental Services is a leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. Founded in 1976, Ceres has secured more than $3.4 billion in government-funded contracts, reflecting decades of trust in bringing hope during times of need.

We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it’s needed most.

Driven by Purpose, Powered by People

At Ceres, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope, helping communities recover and rebuild. 

We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, travel opportunities, and a culture built on resilience and teamwork. If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges; we rise to them.

What we’re looking for

We’re hiring a Manager, Corporate Administration & Business Operations, who will support the administrative and operational needs of the company while ensuring our corporate headquarters operations run smoothly. You will work closely with the CFO, Chief Administration Officer, Director of Legal and Compliance and other leaders on a variety of corporate administrative and operational matters.  

This is a hands-on role that includes both oversight and involvement with various corporate and business-related activities, including business license registration & compliance, maintaining accurate corporate recordkeeping, providing contract and other business-critical support as well as providing back-up support to the Travel Department.

This is a position of trust and discretion, with access to confidential business information and frequent interaction with internal departments, vendors, and external business partners. This role requires a business-minded professional with exceptional organizational skills, sound judgment, attention to detail, and the ability to work independently while meeting strict deadlines.

This position is based in our Sarasota office and requires in-office five days per week.

What you’ll do

Corporate Entity Administration

• Maintain oversight of corporate records and documentation for multiple legal entities and EINs.
• Maintain accurate information regarding legal entity names, EINs, addresses, officers, registered agents, jurisdictions, and other key corporate information.
• Coordinate entity-related filings, annual reports, registrations, certificates, and documentation.
• Maintain centralized corporate records and ensure information is accurate, current, and readily accessible.
• Coordinate requests for corporate documentation from internal and external stakeholders.
• Work with appropriate legal, finance, tax, and other resources on matters requiring specialized expertise.

Business Licensing & Registrations

• Oversee and track business licenses, registrations, permits, and renewals across multiple entities, locations, and jurisdictions.
• Establish and maintain effective tracking systems and calendars to ensure deadlines are identified and addressed.
• Coordinate the collection of information and documentation required for applications, registrations, and renewals.
• Communicate with government agencies and other organizations to obtain information, clarify administrative requirements, and resolve routine matters.
• Monitor outstanding items and proactively follow up to ensure timely completion.
• Identify potential issues or delays and escalate them appropriately.

Contract & Document Administration

• Maintain oversight of the company's centralized contract records and related documentation.
• Track agreement status, renewals, expiration dates, signatures, and other key contractual milestones.
• Coordinate the routing of contracts and agreements for internal review, approval, and signature.
• Ensure executed agreements and supporting documentation are properly maintained.
• Assist business leaders with locating and understanding existing contractual documentation.
• Identify upcoming renewals, expirations, or other contractual matters requiring management attention.

Confidentiality & Risk Awareness

• Handle confidential, sensitive, and proprietary information with a high degree of discretion.
• Recognize issues that may present business, contractual, legal, or compliance implications and escalate them to the appropriate resource.

Corporate Headquarters Operations

• Oversee day-to-day administrative operations of the corporate headquarters, ensuring a professional, organized, and well-functioning office environment.
• Manage front-office activities, including welcoming visitors, answering and appropriately routing incoming telephone calls, and overseeing corporate correspondence and deliveries, with appropriate attention to time-sensitive and confidential matters.
• Coordinate office services and resources, including supplies, shipping and courier services, conference room scheduling, meeting readiness, and other operational needs.

Corporate Travel

• Provide back-up support to the travel team and participate in coordinating & booking employee business travel while ensuring compliance with company policies.
• Maintain accurate travel documentation and credit tracking, monitor for policy exceptions or unusual costs, and escalate complex or unresolved issues to the appropriate Travel Department representative. 

Qualifications

• Bachelor's degree in business administration, management, or a related field preferred; equivalent professional experience will be considered.
• 10+ years of progressively responsible experience in business administration, corporate operations, contract administration, corporate services, legal administration, or a related environment.
• Demonstrated ability to work with confidential and sensitive business information.
• Strong initiative skills.
• Exceptional organizational skills with the ability to independently manage multiple priorities while meeting strict deadlines.
• Strong attention to detail and the ability to carefully review business documents and correspondence.
• Excellent written and verbal communication skills.
• Strong critical-thinking and problem-solving abilities.
• Ability to effectively interact with senior leadership, internal departments, government agencies, vendors, and external business partners.
• Ability to understand the broader business context of an assignment rather than simply completing individual administrative tasks.
• Proficient in Microsoft Office Suite and comfort working with electronic document management and tracking systems.

What to expect

This is a hands-on business operations role that combines ownership of important corporate administrative processes with day-to-day execution. You’ll manage a varied workload that may include corporate records, licenses and registrations, contracts, employee travel, headquarters operations, and special projects. Success in this role requires strong organization, initiative, attention to detail, and the judgment to recognize priorities, anticipate needs, and escalate issues appropriately. If you enjoy variety, creating structure, and taking ownership while also being willing to roll up your sleeves and get things done, this role may be a great fit.

Physical Requirements and Environment 

Ceres provides reasonable accommodations to qualified individuals with disabilities and to applicants with sincerely held religious beliefs, as required by law.  The physical requirements listed below reflect the essential functions of this role.  If you need accommodation to perform these functions, please inform us during the application process.

Why Join CEO?

At CEO, you won’t just have a job, you’ll have a mission. Your work will directly impact the speed and strength of community recovery after disasters.

We offer:

• A collaborative, mission-driven culture.
• Opportunities for professional growth and advancement.
• The chance to make a lasting difference for communities across the U.S.

Ceres Environmental is proud to be an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.

E-Verify: We comply with Federal law by verifying employment eligibility.