Top Operations & Support Jobs

Provides reception, member service, and administrative support at corporate facilities. Greets visitors, manages incoming and outgoing communications, stocks supplies, maintains reception areas, follows building-access security procedures, and covers other administrative areas. The role requires a high school diploma or equivalent, with related experience and financial institution experience preferred. The anticipated part-time schedule is Monday through Friday from 12:00 p.m. to 4:30 p.m.

Provides comprehensive administrative and executive support to multiple attorneys, including calendar management, correspondence, document preparation, client and matter administration, billing, travel, expenses, filing, phone coverage, and confidential information handling. The role coordinates with firm departments, supports business development and client relationship management, manages attorney priorities, assists with onboarding and training, and provides backup coverage for other legal executive assistants.

Leads billing exception management by analyzing SAP transaction and billing errors, identifying root causes, resolving batch failures, and implementing corrective actions. Oversees exception specialists, supports incident resolution and special projects, performs billing adjustments and account setup, conducts UAT, reviews SAP functionality, and trains team members. Requires advanced Excel, database, analytical, communication, and problem-solving skills, with knowledge of revenue operations and energy markets preferred.

Analyzes, documents, and improves business processes to increase organizational efficiency. Gathers stakeholder requirements, creates process maps, recommends technology-enabled solutions, supports implementation and training, monitors KPIs, and drives continuous improvement. Facilitates workshops and communicates findings and recommendations to executives and department leaders.

Serves as a central contact for customers, vendors, and field teams; handles calls, emails, customer concerns, claims, scheduling, documentation, payroll administration, reporting, subcontractor monitoring, and inventory. Maintains accurate job files and supports daily office operations in a fast-paced restoration environment. Requires rotating after-hours and weekend phone coverage.

Coordinates arbitration and mediation case administration, including arbitrator appointments, panel composition, hearings, conferences, postponements, case records, correspondence, exhibits, recordings, payments, and expense reports. Provides support to parties and arbitrators, maintains case systems and files, processes documentation, trains staff, and serves as a subject matter expert while working independently in a hybrid environment.

Provides administrative and business support for executive search and consulting teams. Responsibilities include expense report review, calendar management, data entry, document preparation, engagement lifecycle administration in Latitude CRM, invoice and candidate expense support, proofreading, database maintenance, confidentiality, and stakeholder coordination. Requires strong organization, communication, attention to detail, multitasking, and Microsoft Office proficiency. The role is based within commuting distance of the Tampa office and is not permanently remote.

Prepare and manage vehicle auction listings from seller submission through launch. Organize photos and information, coordinate updates with sellers and internal teams, provide responsive customer support, maintain listing accuracy, manage a high-volume production pipeline, track listing status, and contribute to process improvements. The role requires strong writing, editing, organization, communication, problem-solving, and knowledge of collector cars or automotive culture.

Provides administrative and clerical support for corporate office operations, including coordinating activities, assisting team members, managing competing priorities, and maintaining efficient daily workflows. Requires strong organization, communication, multitasking, problem-solving, and Microsoft Office skills. The role is full-time and office-based, with occasional overtime.

Provides front-office and administrative support in an onsite marine-services environment. Responsibilities include receptionist duties, customer communication, scheduling, calendar and conference-room management, records and CRM administration, office supply and vendor coordination, customer feedback tracking, travel and event logistics, training support, onboarding and offboarding assistance, and support for leadership and marketing activities.