Top Operations & Support Jobs

Manages daily schedules and staffing for assigned and unassigned security sites across South Florida. Coordinates qualified personnel while balancing coverage, costs, and overtime. Serves as a primary contact for clients, customers, and employees, directing inquiries and resolving issues according to company policies. Uses scheduling and communication software, handles confidential information, and works effectively under pressure in a fast-paced environment.

Provides administrative and operational support for athletic programs, training activities, members, families, and staff. Responsibilities include communication, scheduling, payment and account tracking, purchasing, inventory, project coordination, event logistics, and calendar management. The role uses multiple business systems and requires discretion with financial information, strong organization, dependable follow-through, professional communication, and the ability to assist with physical setup and material movement.

Provides clerical claims support to adjusters and assistants throughout the settlement process. Responsibilities include entering claim requests, verifying documentation, preparing and indexing mail and email, and completing work accurately and efficiently. The role requires organization, prioritization, communication, computer skills, and data entry. Training is provided, with opportunities for professional development and a hybrid work schedule.

Supports and oversees multiple financial-services branches, helping managers achieve profitability, lending, credit quality, collections, sales, and expense goals. Processes and closes consumer loans, makes or recommends lending decisions, collects delinquent accounts, develops community relationships, and promotes products. Assists with hiring, staffing, training, performance management, and customer satisfaction while ensuring consistent branch operations and service quality.

Coordinates contents insurance claims from triage through valuation, ensuring accurate setup, timely task completion, service-level compliance, and effective collaboration with adjusters and internal teams. Handles complex assignments, determines appropriate solutions, communicates with customers through live chat and hotline, and supports special projects. The role requires strong organization, multitasking, analysis, communication, customer service, and independent workload management in a remote environment.

Own HubSpot and marketing operations systems, including automation, data governance, campaign execution, deliverability, reporting, integrations, lead routing, and system support. Build dashboards across HubSpot and Salesforce, troubleshoot data and integration issues, and partner with RevOps and sales. Develop and monitor AI-assisted workflows using LLMs and agents to automate repetitive processes and improve marketing efficiency.

Manages the campus front office by answering telephones, greeting visitors, providing clerical and administrative support, entering data, operating office equipment, resolving issues, and handling enrollment activity reporting. Requires strong customer service, communication, multitasking, prioritization, and Microsoft Office proficiency. The role requires a high school diploma and at least one year of administrative experience; an associate degree and three years of experience are preferred.

Supports a branch office through phone and customer service, service-call entry, field technician dispatch and tracking, shipping and receiving, inventory control, invoicing, collections, inside sales, filing, and general administrative tasks. The role requires Microsoft Office and Microsoft Dynamics proficiency, strong organization and communication, customer-service skills, multitasking, vendor and client relationship management, and the ability to lift up to 50 pounds.

Leads advancement operations across gift processing, fund management, CRM governance, data integrity, donor stewardship, prospect analytics, reporting, compliance, and staff supervision. Oversees Raiser's Edge/NXT and related platforms, financial reconciliations, gift agreements, donor recognition, pipeline insights, and institutional reporting. Partners with Finance, IT, advancement leadership, and school departments while supporting fundraising initiatives, donor activities, and year-end campaigns.

Provides executive administrative support to multiple vice presidents, managing calendars, communications, meetings, travel, expenses, presentations, records, events, and special projects. Coordinates cross-departmental activities, client interactions, business correspondence, and executive visits while maintaining confidential information and supporting operational efficiency. The role is based in the New York office and requires less than 10% travel.