OEC Group offers a competitive salary, a full benefits package, opportunities for professional growth and so much more!
What we’re looking for…
- Minimum of 3 years of relevant administrative or executive support experience, preferably supporting senior management or multiple executives.
- Strong organization, attention to detail, prioritization and multi-tasking skills are a must.
- Fluency in Mandarin is a plus
About the Position
- Provide proactive administrative support to the Vice Presidents of Sales, Operations, Pricing, and Accounting in coordination with the Head of Administration.
- Manage executive calendars, meetings, appointments, and communications, including scheduling across time zones and coordinating with internal and external stakeholders.
- Screen and prioritize calls, emails, and meeting requests, responding to routine inquiries as authorized.
- Coordinate meeting preparation, agendas, presentations, materials, and follow-up items.
- Prepare and update PowerPoint presentations, reports, spreadsheets, and other business documents.
- Prepare, reconcile, and submit executive expense reports through SAP Concur.
- Support departmental projects and business initiatives through scheduling, progress tracking, documentation, and follow-up.
- Coordinate cross-departmental communications and administrative activities to support business objectives.
- Maintain departmental records, reports, and information in CRM platforms and other business systems.
- Assist with special projects and additional administrative assignments as needed.
- Coordinate domestic and international business travel, including flights, hotels, transportation, itineraries, and required documentation.
- Assist with planning conferences, trade shows, client visits, and other business events.
- Coordinate client dinners, business meetings, team meals, and related reservations.
- Support client relationship activities through business gifts, holiday cards, and other correspondence.
- Welcome and assist visiting executives, clients, and business partners.
- Collaborate with the Office Coordinator and Administration team to provide administrative coverage and improve operational efficiency.
- Communicate regularly with the Head of Administration regarding workload, priorities, and support needs.
- Perform other related duties and special projects as assigned.
Work Schedule
New York Office 9:00 am – 6:00 pm EST
<10% of travel required, may be responsible for visiting event venues, etc.
Qualifications
Minimum of 3 years of relevant administrative or executive support experience, preferably supporting senior management or multiple executives.
Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
Proactive, resourceful, and detail-oriented, with the ability to anticipate needs and work independently.
Excellent written and verbal communication skills, with the ability to interact professionally with executives, employees, clients, and business partners.
Strong problem-solving skills, sound judgment, and the ability to handle confidential and sensitive business information.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Ability to work collaboratively across departments and adapt to changing business needs.
Experience with SAP Concur and CRM systems is preferred.
Mandarin Chinese language skills are preferred but not required.
Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Office.
Salary
$70,000 - $80,000 annually based on education and experience level.
Perks & Benefits of OEC Group
After successfully completing and passing a standard 90-day introductory period the employee is provided with the following benefits package. This includes:
- Full Health Insurance Coverage (Medical Vision and Dental)
- Life and Accidental Insurance Coverage
- Vacation/ Personal/ Floating Days
- 401K Retirement Plan with up to 3% company match
About OEC Group
Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. We provide our customers with import and export services, as well as, door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including: ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance and more.
Company Culture
OEC Group provides a fun, family-oriented work culture. We are a well-established company that is continually growing and looking for strong team players. We often host company outings such as team dinners, holiday parties, company picnics, and team building activities!
OEC Group is an Equal Opportunity Employer.
#LI-Onsite
Skills Required
- Minimum of 3 years of relevant administrative or executive support experience
- Experience supporting senior management or multiple executives
- Strong organizational, prioritization, multitasking, and time-management skills
- Excellent written and verbal communication skills
- Proactive, resourceful, detail-oriented, and able to work independently
- Strong problem-solving skills and sound judgment
- Ability to handle confidential and sensitive business information
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Ability to collaborate across departments and adapt to changing business needs
- Experience with SAP Concur and CRM systems
- Mandarin Chinese language skills
What We Do
OEC Group Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America and Europe; OEC Group enjoys a strong position in a rapidly growing market. Our goals and ambition have helped us to become one of the emerging leaders in the logistics/importing market in the US. OEC Group's annual cargo volume has consistently put us in the top 2 position for Transpacific Trade. We provide freight transportation and logistics and information services to over 50,000 customers through a network of offices in North America, Europe, Asia, South America, Australia, and the Middle East. Our cargo volume is leveraged with the most competitive rates in both ocean and air services. With OEC Group you have access to a variety of carriers without the contractual liability. With ever-changing market conditions and government regulations, logistics becomes more complex as years go by. OEC Group takes care of the complexities of logistics and allows you to focus on your core businesses. USA Locations: Atlanta, Boston, Chicago, Denver, Dallas, Houston, Kansas City, Los Angeles, Miami, Minneapolis, New York, Philadelphia, Phoenix, Portland, San Diego, San Francisco, Seattle, Saint Louis, Salt Lake City. Visit us at www.oecgroup.com to learn more about our company!
