Top Operations & Support Jobs

Runs Boston office operations, including facilities, vendors, supplies, access, events, budgets, and visitor experience. Supports the Chief Science Officer through calendar management, meeting preparation, follow-up tracking, and domestic and international travel coordination. The role is fully onsite, requires strong initiative and judgment in a rapidly changing environment, and includes occasional event travel.

Manage and improve business systems supporting lending operations, including HubSpot, internal applications, SQL reporting, integrations, and application support. Gather requirements, troubleshoot technical issues, develop automations, investigate data problems, document workflows, and coordinate system improvements. The role focuses on reducing manual work, maintaining reliable tools and data, supporting users, and ensuring changes are appropriately tested and reviewed.

Provides administrative support for service and parts departments, including work orders, payroll management, dispatch, customer relations, scheduling, inventory maintenance, and issue resolution. Handles phones, office equipment, records, and daily operational tasks while maintaining client relations and company policies. Requires at least one year of department administrative assistant experience, high school education, customer service skills, Microsoft Office proficiency, a valid driver’s license, and flexibility for occasional weekend work.

Provides executive-level administrative and coordination support to the Chief Strategy Officer. Manages complex calendars, meetings, travel, expenses, budgets, invoices, executive materials, approvals, communications, and follow-up. Maintains project trackers and accountability systems, coordinates stakeholders and strategic initiatives, prepares briefings, and handles confidential matters with discretion. Supports timely decision-making and effective operations across the CSO’s portfolio.

Provides part-time onsite office administration, including facilities upkeep, supplies, meeting readiness, attendance coordination, onboarding and intern support, employee engagement activities, event logistics, visitor hospitality, and administrative assistance for local and visiting partners. Works Monday through Thursday, 9:00 AM to 2:00 PM, with occasional additional event-related hours compensated at the stated hourly rate.

Coordinates IT change, release, deployment, and production control activities across mainframe, distributed, and application environments. Manages change schedules, prepares production jobs, standardizes version-control and deployment practices, supports outage resolution, monitors system performance and availability, and participates in disaster recovery planning and exercises. Serves as a liaison among development, infrastructure, project management, and leadership teams while ensuring compliance with quality, governance, security, and change-management procedures.

Executive Assistant supporting the leadership team by managing priorities, communications, confidential information, travel, off-sites, compliance documentation, board and investor materials, and special projects. The role requires strong judgment, exceptional writing, meticulous organization, discretion, and process-improvement skills. The assistant will work onsite regularly in New York City and help streamline executive workflows through systems and light automation.

Provides prompt customer service to HVACR contractors and key accounts through telephone support, product research, quotes, bids, order processing, pricing, warranty claims, returns, and credit payments. Calculates refrigeration loads for quotes, supports account managers, assists at the sales counter, promotes special offers, and maintains product knowledge through training.

Supports advisors serving high-net-worth families by managing client service requests, onboarding, account maintenance, transactions, documentation, and communications. Coordinates with custodians, banking partners, CPAs, attorneys, and internal teams; maintains Salesforce records; assists with meetings and reporting; drives projects and process improvements; and proactively tracks requests through completion.

Provides weekend office support and building oversight for a senior living community. Responsibilities include delivering resident customer service, addressing concerns, managing emergencies, using the BILD sales system, overseeing activities, reporting repairs, and notifying leadership of urgent situations.