Top Operations & Support Jobs

Provides administrative and operational support for a museum’s Advancement team, administering membership and annual giving programs. Processes donations in Altru, maintains data accuracy, reconciles receipts, issues acknowledgments and renewal notices, supports donor and member inquiries, tracks events and projects in Asana, manages supplies and mail, and assists with museum events. Requires strong organization, accuracy, communication, discretion, software proficiency, and regular onsite availability.

Provides administrative support to management and program staff, maintains office procedures and compliance, and assists site employees. Requires fluent written and verbal English and Spanish, office management experience, strong organization, and attention to detail. The role is based at a therapeutic educational campus in Oracle, Arizona, with a variable five-days-on, two-days-off schedule.

Supervises catastrophe property claims operations, including adjusting quality, CAT team mobilization, vendor coordination, training, process management, reserves, payments, file reviews, reporting, and performance management. Evaluates complex claims, resolves escalations, controls loss costs and expenses, ensures compliance with handling guidelines, and supports catastrophe response planning and implementation. Travel, extended hours, and weekend support may be required during catastrophe events.

Provides proactive, consultative executive support to multiple clients, including business owners and senior leaders. Responsibilities include managing client relationships, leading support calls, creating action plans, coordinating projects and delegated priorities, improving workflows, leveraging technology and automation, monitoring retainer usage, and handling executive administration such as calendars, inboxes, scheduling, research, travel logistics, and communications.

Supports flight school operations through customer service, flight dispatch, student programming and scheduling, and administrative assistance to the Chief Pilot and School Director. Participants receive training scholarships and salary while completing flight certifications, with potential advancement to flight instructor or mechanic roles. Relocation to any American Flyers location is required.

Provide managed IT support for business clients through email helpdesk, remote troubleshooting, scheduled onsite visits, and infrastructure projects. Administer Windows and Apple systems, Microsoft 365, email platforms, virtualization, backups, networking, firewalls, printers, and hardware. Build and deploy servers, document solutions, manage tickets, and respond to a 15-minute helpdesk SLA. The role is primarily remote with occasional onsite appointments and requires independent customer-facing work.

Welcomes and directs visitors, manages calls and messages, distributes mail and packages, coordinates appointments and meeting spaces, and performs administrative tasks including filing, photocopying, data entry, and record maintenance. Provides information about agency services, maintains an organized reception area, supports diverse clients, travels occasionally between worksites, and complies with background-clearance requirements.

Supports daily administration for an active electrical construction project site. Responsibilities include maintaining project files, coordinating schedules and communications, tracking timesheets and expenses, assisting with invoices and purchase orders, managing vendor and subcontractor records, monitoring permits and compliance documentation, preparing reports and meeting minutes, and supporting site office operations.

Lead real-time incident response as Incident Commander for high-severity, cross-functional disruptions. Coordinate Engineering, Operations, Legal, Safety, Policy, and Communications stakeholders; make rapid system-level decisions; support 24/7 global coverage; brief executives; and drive incident retrospectives, root-cause analysis, documentation, and remediation follow-through.

Serve as a strategic partner to the COO and GTM leaders by managing calendars, inboxes, priorities, customer coordination, travel, events, operating cadences, and follow-through. Support multiple executives, handle confidential communications, coordinate cross-functional initiatives, and build scalable systems and workflows for a rapidly growing organization.