Top Operations & Support Jobs

Provides executive administrative support to the CEO and COO by managing calendars, communications, meetings, travel, records, and confidential information. Supports board communications, donor campaigns, CRM reporting, and major events such as the Gala and Annual Golf Outing. Coordinates vendors, volunteers, logistics, and follow-up while serving as a welcoming point of contact for members, donors, trustees, staff, and community partners. The role is primarily on-site and includes some evening and weekend event support.

Provides administrative and operational support for a cafe and facilities department. Responsibilities include scheduling, records management, purchasing, invoice and expense reconciliation, vendor coordination, inventory monitoring, catering support, financial documentation, customer inquiries, meeting coordination, equipment maintenance, and report preparation. The role works with accounting, vendors, cafe staff, and internal departments while supporting office and food-service operations.

Provides senior systems administration and user-facing IT support for classified intelligence-community environments. Responsibilities include configuring and maintaining networked systems, troubleshooting complex hardware and software issues, managing installations, upgrades, backups, audits, inventories, and recovery efforts, and developing technical solutions. The role serves as a college customer liaison, coordinates events and maintenance, trains users, mentors junior staff, leads projects, and supports VTC operations and after-hours mission requirements.

Reviews computer records for errors before cataloging information into the Automated Records Management System. Corrects data issues, contacts responsible offices, answers questions, routes calls, and collaborates with team members to reconcile incomplete or inaccurate records. Serves as the division’s trusted agent for ARMS access and corrective actions while providing customer service in a fast-paced environment.

Manages daily office and facility administration at a pet food manufacturing site. Provides executive support through calendar, travel, meeting, presentation, and event coordination. Handles supplies, communications, invoices, expenses, purchase requisitions, vendors, onboarding, orientations, employee communications, filing, and confidential document control. Serves as a primary contact for visitors, employees, and vendors while supporting a welcoming and efficient workplace. Occasional travel to customer, supplier, certification, or industry sites may be required.

Provides front-desk and administrative support by greeting visitors, answering and routing calls, managing schedules and visitor logs, ordering supplies, processing purchase orders, coordinating meetings, handling packages, maintaining office inventory, and keeping common areas organized.

Provides expert Windows administration and Tier 1/2 desktop support for a Windows laptop fleet. Responsibilities include imaging, deployment, patching, lifecycle management, Active Directory and Microsoft 365 administration, hardware and connectivity troubleshooting, laptop provisioning, asset inventory, endpoint compliance, and user support. The role also identifies recurring issues and improves support processes and tooling.

Owns operational execution after partner agreements are signed, including onboarding, service levels, KPI reporting, invoicing, compliance, licensure tracking, vendor management, and back-office processes. The role will build operational playbooks from scratch, support the consumer product and paid acquisition, and ensure partner and family service delivery meets targets. It is based primarily in the Mountain View office and can grow into a Head of Operations, VP, or COO role.

Provide empathetic, timely support to customers, resolve inquiries and issues, document interactions, and escalate complex problems to appropriate teams.

Handles inbound and outbound calls, emails, case intake, triage, and customer or stakeholder inquiries for global medical and security assistance services. Opens, manages, documents, and closes cases; coordinates with medical, security, claims, and other teams; manages billing and travel assistance queries; prepares reports; follows client procedures and service-level agreements; and reports information security concerns. The role requires empathy, professionalism, multitasking, and rotating hybrid shifts.