Top Operations & Support Jobs in Miami, FL

Manage and document investor/client servicing requirements, analyze loan portfolio data, support loan servicing transfers, coordinate QC between investors and internal teams, prepare presentations, recommend process improvements, and independently manage assigned counterparty relationships while maintaining compliance and confidentiality.

Perform HMMS data entry and retrieval for Safety Data Sheets (SDS), process SDS requests, communicate with customers, verify and reconcile data, audit chemical and company information, assist system admin/DBA, maintain DLA FLIS access, follow OSHA Hazard Communication and SOPs, and participate in demonstrations and meetings.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Lead design and rollout of Talkiatry's QA operating model and first QA platform, automate independent QA over BPO volume, and quality-assure both human and agentic AI interactions. Build and lead a small team, define scorecards and coaching, deliver QA insights and dashboards, partner with AI Ops, Clinical, and Operations, and embed compliance and HIPAA-sensitive audits into a scalable QA program.

Responsible for providing support to the Labeling group, including tasks such as label creation, modification, and managing ECOs in AGILE PLM/Oracle EBS.

Provide high-level confidential administrative support to C-suite and senior executives including complex calendar and travel management, preparing executive presentations, meeting coordination and minutes, budgetary monitoring, policy support, HIPAA-compliant document handling, and ad-hoc project and communication tasks to ensure smooth executive operations.

Own product and trade compliance for hardware across global markets: identify certification needs, define regulatory labeling, coordinate testing and documentation (RF, EMC, Safety), ensure environmental compliance (WEEE, RoHS, Battery EPR), monitor regulatory changes, and partner with distribution, logistics, manufacturing, and commercial teams.

Lead end-to-end commercial real estate and auction operations across a multi-state portfolio: optimize processes, manage due diligence and marketing, direct auctions, coordinate vendors, monitor performance and market trends, and serve as primary client contact delivering strategic reporting and stakeholder engagement.

Process back-office plan transactions including enrollments, payroll, investments and distributions. Reconcile accounts, resolve exceptions, produce 1099R/RMDs, support audits, meet SLAs, document workflows, and provide client communication and training.

Provide end-to-end federal travel-management support for FRTIB: planning, authorizations, reservations, vouchers, reimbursements, reporting, training, and electronic travel-system administration (E2 Solutions, Go.gov). Ensure compliance with the Federal Travel Regulation, manage approval workflows, troubleshoot systems, support Go.gov transition, and deliver virtual and limited in-person training and reporting. Requires minimum 3 years federal travel-program experience and a favorably completed federal background investigation (minimum NACI).