Top Hybrid Office Management Jobs

The Administrative Assistant supports consulting professionals by managing schedules, coordinating travel, preparing documents, and addressing administrative needs while maintaining confidentiality and discretion.

Provide high-level administrative support to the President, CPO, and COO: manage schedules, coordinate meetings and leadership events, prepare materials, track projects, liaise across departments, and process executive expense reports via Concur. Serve as backup Sr. Executive Assistant and proactively anticipate executive needs while maintaining confidentiality.

The Maintenance Assistant ensures workplace standards by maintaining cleanliness, handling mailroom operations, and performing light facilities maintenance tasks. Responsibilities include floor walkthroughs, managing service requests, and coordinating vendor activities.

The Senior Administrative Assistant will manage calendars, coordinate meetings and events, facilitate travel arrangements, process expenses, and provide general administrative support while ensuring effective communication with clients and team members.

Provide high-level administrative support to multiple senior executives: manage complex calendars, coordinate travel and expenses, plan team events, handle communications, and foster cross-team relationships to keep the Capital Markets team efficient and organized.

Provide high-touch support to senior executives by managing complex calendars, coordinating cross-functional initiatives, preparing meeting briefs, organizing travel and leadership events, tracking action items and workback plans, liaising with external agencies, and handling confidential information with discretion.

Provide executive-level administrative support to Technology executives including complex calendaring, travel planning, expense reporting, document creation/editing, project support, budget planning, and acting as an information source on policies while collaborating with peers and managers.

Provide on-site administrative support for sales and rental functions: prepare quotations/orders, verify sales documentation, process invoices/payments, license sold trailers, update inventory and customer profiles, handle rental contracts and billing, manage multi-line phone calls and email correspondence, maintain files and office supplies, and perform general clerical duties to support branch operations.

Provide executive administrative support to the Chief Product & Technology Officer, manage travel and logistics, coordinate team communications and All-Hands, maintain intranet, draft and publish tech memos and blog content, and support projects and board-level materials.

Provide high-level administrative support to ShipOS workstream leads: manage calendars, schedule supplier engagements, coordinate onboarding and badging, book travel and expenses, drive weekly updates, plan events, track action items, and liaise with government and external partners while maintaining discretion and team documentation.

Provide high-level administrative, operational, and logistical support to Vice President(s), including calendar management, executive communication, travel coordination, event logistics, document and presentation preparation, budget/expense assistance, onboarding support, and confidential information handling to enable VP effectiveness.