UL Solutions Jobs

Workplace Operations & Experience Coordinator

UL Solutions

Workplace Operations & Experience Coordinator

Posted 3 Hours Ago

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Toronto, ON, CAN

Hybrid

48K-58K Annually

Mid level

Automotive • Professional Services • Software • Consulting • Energy • Chemical • Renewable Energy

Our mission is to make the world a safer, more secure and sustainable place.

The Role

Manage front-of-house visitor experience and conference room reservations; coordinate facilities, IT, and security across multiple suites; handle vendor management, purchase orders, inventory replenishment, work order triage, KPI reporting, SOP maintenance, and continuous improvement initiatives.

Summary Generated by Built In

RESPONSIBILITIES
Front-of-House Oversight (40%)

Oversee the front-of-house experience, welcome direct clients, candidates, vendors, employees, and visitors with professionalism and warmth upon arrival. Verify and register visitors using the building's visitor management system to ensure compliance and safety.
Manage the self-service conference rooms by assisting with the internal reservation system, helping resolve booking conflicts, ensuring meeting details are complete, and contributing to weekly utilization reporting to maintain space readiness and scheduling standards.
Set service standards for catering/AV requests and coordinate escalation paths; measure on-time readiness and service recovery.
Responsible for call routes, mail and package notifications during peak periods to ensure consistent front-of-house operations and reliable service delivery.

Global Facilities Operations (60%)

Ensure daily readiness across multiple suites and the main conference center by coordinating Facilities, IT, and Security teams; meet with cross-functional teams to identify and resolve operational issues and contribute to continuous improvement initiatives.
Monitor and maintain front-of-house inventory levels (e.g., guest supplies, office consumables); coordinate timely replenishment with approved vendors, process purchase orders, and verify invoice accuracy to ensure smooth daily operations and cost control.
Assist with vendor coordination by maintaining up-to-date contractor registers, tracking insurance and compliance documentation (e.g., COIs, safety orientation records), and supporting quarterly business review preparation to help monitor service level performance.
Assist with the work order system by supporting work order triage and dispatch, helping track key performance indicators (e.g., first-time fix rate, cycle time, backlog age), and contributing to monthly dashboard preparation and corrective action reporting.
Assist with onboarding global vendors in the supplier platform by helping ensure data completeness, tracking policy acknowledgments, and supporting integration into purchase order and invoice workflows.
Maintain standard operating procedures (SOPs) and reference materials for cross-site operational tasks and shared resources; ensure documentation remains current, accessible, and aligned with practices adopted by peer locations.
Read and follow the Underwriters Laboratories Code of Conduct, and follow all physical and digital security practices.
Performs other duties as required.

#LI-MB1
#LI - Onsite
QUALIFICATIONS

Minimum 2-5 years of experience in facilities operations, corporate hospitality, or office services, with demonstrated responsibility for vendor management and service level agreements (SLAs).
Hands-on experience with work order system (Brightly Asset Essentials) and visitor/room systems; able to build dashboards (Excel/Power BI) and present trends.
Demonstrated program ownership, cross-functional coordination, and continuous improvement.
Excellent communication and diplomacy when interfacing with senior staff, vendors, and external partners.
Demonstrated discretion in handling sensitive data and internal processes.
Bilingual in French is a plus.
High level of proficiency in Microsoft Office Suite, including Excel and Outlook.

This is an Onsite position in our Toronto office.
What we offer:

Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $48,000 to $58,000 CAD and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 5% of the base salary. This position also provides health benefits including dental and vision; wellness benefits such as mental and financial health; and retirement savings commensurate with the standard rewards offered in Canada. We also provide full-time employees with paid time off including vacation (15 days), statutory holidays and 3 personal days and sick time off (80 hours).

ABOUT US
A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

Skills Required

2-5 years experience in facilities operations, corporate hospitality, or office services with vendor management and SLA responsibility.
Hands-on experience with work order systems (Brightly Asset Essentials) and visitor/room reservation systems.
Ability to build dashboards and present trends using Excel and Power BI.
Program ownership with cross-functional coordination and continuous improvement experience.
Excellent communication and diplomacy when interfacing with senior staff, vendors, and external partners.
Demonstrated discretion in handling sensitive data and internal processes.
High proficiency in Microsoft Office Suite, including Excel and Outlook.
Bilingual in French.

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The Company

HQ: Chicago, IL

15,000 Employees

Year Founded: 1894

What We Do

A global leader in applied safety science, UL Solutions transforms safety, security and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Certification Marks serve as a recognized symbol of trust in our customers’ products and reflect an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

Why Work With Us

Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence.