We’re looking for a Workplace Experience Coordinator to own the day-to-day operations and onsite experience in our Chicago office. This is a highly visible, hands-on role with real impact on how employees experience the office each day. You’ll be the person who keeps the space running smoothly, removes friction for the team, and ensures the office is consistently organized, functional, and well supported.
*Visa sponsorship is NOT available at this time
What You’ll Do
Own day-to-day purchasing decisions for office supplies, equipment, events, and facilities-related expenses within approved budget parameters.
Set up and manage recurring office lunch and snack programs.
Greet guests and customers and help make their visits smooth and welcoming.
Coordinate office mail & deliveries and work with IT on equipment drop offs and pickups.
Keep the office tidy, stocked, and running efficiently (including light cleanup when needed).
Support team events like birthday treats, happy hours, and seasonal celebrations. Flexibility around supporting events after-hours, as needed, is a big bonus!
Be the go-to person for office questions, supply requests, and day to day logistics.
Manage communications with building staff, vendors, and the facilities team as needed.
Support occasional admin or facilities-related tasks.
Office supply ordering and inventory management.
Track and report facilities and operational expenses, ensuring all activities stay strictly within approved budget parameters.
Any other tasks that may be assigned to help the company meet its goals.
What You’ll Bring
Brings the energy and builds the buzz, transforming the office into a dynamic hub of positive interactions and unparalleled culture.
Strong communication skills.
Experience in office coordination, workplace support, or administrative roles.
Strong sense of ownership and ability to work independently.
Friendly, approachable, and dependable presence in the office.
Highly organized with good time management and attention to detail.
Comfortable jumping between different types of tasks throughout the day.
Able to lift up to 25 pounds (like lunch deliveries or office supplies).
Comfortable communicating with vendors or building staff to troubleshoot issues.
Nice To Haves/Other
Experience working in a small office or startup environment.
Familiarity with workplace tools like Zoom, Google Workspace, or Slack.
Events experience and interest in building a positive workplace culture.
The hourly range is $20.00 to $25.00. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company’s discretion to determine what pay is provided to a candidate within the range associated with the role.
Skills Required
- Strong communication skills
- Experience in office coordination, workplace support, or administrative roles
- Strong sense of ownership and ability to work independently
- Friendly, approachable, and dependable presence in the office
- Highly organized with good time management and attention to detail
- Ability to manage multiple task types throughout the day
- Ability to lift up to 25 pounds
- Comfort communicating with vendors or building staff to troubleshoot issues
- Experience working in a small office or startup environment
- Familiarity with Zoom, Google Workspace, or Slack
- Events experience and interest in building a positive workplace culture
FloQast Compensation & Benefits Highlights
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Healthcare Strength — Health insurance is portrayed as comprehensive with multiple plan choices, including options that are fully employer-paid. Coverage quality is frequently described as strong.
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Leave & Time Off Breadth — Time off is highlighted through generous or flexible PTO and company-wide recharge/Catch-Up Days. These programs are positioned to support work-life balance.
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Parental & Family Support — Family-forming programs and paid parental leave are emphasized. Additional supports such as adoption assistance and unique new‑parent perks are noted.
FloQast Insights
What We Do
By automating and streamlining common accounting workflows to make them more efficient, FloQast is where accounting teams want to work so they can focus on what matters most, even when that’s just logging off on time. Whether automating reconciliations, documentation requests, or streamlining recurring accounting processes, such as the month-end close, financial reporting, or payroll, FloQast's platform enhances the way accounting teams already work to help them operate more efficiently.
Why Work With Us
Our cloud-based, AI-enhanced software is trusted by more than 3,000 accounting teams, including those at Twilio, Gong, Instacart, and The Golden State Warriors - and still growing! We aspire to forever elevate accounting and improve both the practice and perceptions of the profession.
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FloQast Teams
FloQast Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
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