Small Orders Project Manager

Job Description SummaryThe Small Orders Project Manager is responsible for the end‑to‑end delivery of small, low‑complexity customer projects and orders from handover through closure. The role focuses on high‑volume execution, strong customer communication, and disciplined control of scope, schedule, cost, and revenue recognition.
This position plays a critical role in ensuring on‑time delivery, margin protection, and customer satisfaction while efficiently managing multiple concurrent small orders in a fast‑paced environment.
Job Description

Roles and Responsibilities

• Project Delivery & Execution

  • Manage multiple small orders / small projects concurrently from initiation to closure

  • Ensure projects are delivered on time, within scope, and within approved cost

  • Apply standard project management processes appropriate for low‑complexity engagements

  • Actively manage risks, dependencies, and change requests to avoid scope creep

  Customer & Stakeholder Management

  • Serve as the primary point of contact for customers throughout the project lifecycle

  • Communicate clearly and professionally with customers regarding scope, milestones, risks, and next steps

  • Coordinate with internal stakeholders including Sales, Service, Engineering, Finance, and Operations

  • Represent the company professionally in all customer interactions

  Financial & Commercial Control

  • Own order execution, cost tracking, and margin protection for assigned small orders

  • Support timely revenue recognition, invoicing, and financial close‑out

  • Identify and escalate financial risks early and propose mitigation actions

  Governance, Tools & Reporting

  • Ensure projects meet defined small‑order eligibility and gating criteria

  • Maintain accurate project data in project management and financial systems

  • Provide regular status updates and forecasting to PMO and leadership

  • Contribute to continuous improvement of small‑order delivery processes

  Continuous Improvement & Team Collaboration

  • Identify opportunities to streamline processes and improve cycle time

  • Share lessons learned and best practices across the PM community

  • Support onboarding or transition of small orders within shared or CoE models

Required Qualifications

• Fluent in German and English Language (both written and verbal)

• Basic experience in Project Management.

Desired Characteristics:

• Project Management certification (PMP, PRINCE2, or equivalent) – preferred

• Experience in services delivery, healthcare, IT, or technical environments

• Strong customer‑facing communication skills

• Ability to work effectively in a matrixed, international organization

• Comfort working with standard PM and financial tools (e.g. PPM systems, Smartsheet, SAP, Workday)

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Pay RangeFor Poland based positions, Annual Salary Range:166 400,00PLN-228 800,00PLN

Placement within this range depends on:

• Relevant skills and qualifications

• Prior job-related experience

• Internal equity considerations (alignment with colleagues in similar roles) e.t.c.

We review pay ranges regularly to ensure they remain competitive with the external market and align with our internal equity considerations.

Benefits & Rewards

In addition to base salary, our employees have access to a comprehensive package of benefits and allowances, which may include:

• Health & wellness coverage

• Retirement and or savings plans

• Allowances or benefits to support role requirements (e.g., mobility, transport, or role-specific needs such as a company car or allowance where applicable)

• Work-life balance support (e.g., flexible working, leave programs)

• Recognition and incentive programs aligned with performance and company success

The exact benefits package depends on the role, location, and employment terms as specified in the Colleague Value Proposition document that will be shared prior to the interview or at the offer discussion stage.

• Performance Bonus: Details to be shared during offer discussions

Additional Information

Relocation Assistance Provided: No