FloQast, Inc seeks an Executive Assistant to assist the CFO with travel, calendar management and supporting day-to-day functions of the department. The ideal candidate will be professional, detail-oriented, and have strong project management skills that will help ensure efficiency and communication between the Executives and employees. This role operates as the key administrative support to the CFO and secondarily to other executives within the C-Suite.
This role has a requirement of working in office 3 days per week, which may be subject to change based on team and business needs, as determined by the department leader. Please note that this requirement is subject to ongoing review and may be adjusted in the future.
*Visa sponsorship is NOT available at this time.
What You’ll Do:
Coordinate the complex and ever-changing professional calendars of the CFO & team, including balancing multiple, sometimes conflicting priorities and deadlines
Become acutely familiar with CFO, CFO Direct Reports and Company priorities - Working both with internal stakeholders and external investors for meeting coordination
Coordinate department wide financial communications (weekly newsletters)
Coordinate, plan and manage key internal & external meetings (staff meetings, board meetings etc.) and special events
Manage the delivery of meeting materials, attend meetings and provide an organized agenda and post-meeting notes/follow ups
Coordinate, plan and manage travel arrangements at the direction of the Executives
Manage confidential and non-routine information and facilitate communication between appropriate people and teams
Submit and manage Executive expense reimbursements
Communicate effectively, efficiently, and professionally with service requests of Executives as needed
Partner with other administrative support team members on ad hoc projects
Perform other duties or special projects as needed
What You’ll Bring:
5+ years minimum experience of Administrative Assistant experience supporting a C-Suite or VP level executives within the Software, Investment Banking, or Venture Capital industries
Knowledge of office administration responsibilities, systems and procedures
Proficiency in MS Office and G Suite
Proficiency with AI assistants
Highly energetic, positive and enthusiastic team player with strong interpersonal skills and collaborative orientation
Detail oriented with strong problem-solving and decision making skills
Self-starter with a high level of initiative and follow-through
Strong sense of ownership and urgency, organizational and time management skills, ability to multitask and prioritize work
Excellent communication (written and verbal), interpersonal and consultative skills
Strong work ethic and integrity
Ability to work well under tight deadlines and respond to rapidly changing demands and fulfill efficient follow ups
The base pay range for this position is $106,000 - $144,000. Compensation is not limited to base salary. FloQast values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Family Forming benefits, Life & Disability Insurance, and Unlimited Vacation. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.
Skills Required
- 5+ years of administrative assistant experience supporting C-suite or VP-level executives
- Experience within the software, investment banking, or venture capital industries
- Knowledge of office administration responsibilities, systems, and procedures
- Proficiency with Microsoft Office
- Proficiency with G Suite
- Proficiency with AI assistants
- Strong interpersonal, communication, collaboration, and consultative skills
- Strong problem-solving and decision-making skills
- Initiative, ownership, urgency, organizational ability, and follow-through
- Strong time management, multitasking, and prioritization skills
- Ability to work under tight deadlines and respond to changing demands
- Strong work ethic and integrity
- Ability to work in the office three days per week
FloQast Compensation & Benefits Highlights
-
Healthcare Strength — Health coverage is described as 100% employer‑paid for employees and families in some plans, with multiple plan choices, HSA/FSA options, and free access to Talkspace. Feedback suggests employer‑paid disability and life insurance further bolsters the core medical offering.
-
Parental & Family Support — Parental and family support features generous paid leave for birthing and non‑birthing parents, adoption/fertility assistance, and global family‑forming benefits. Feedback suggests extras like a SNOO subsidy and Carrot support make this area notably comprehensive.
-
Leave & Time Off Breadth — Time off breadth includes unlimited PTO plus company‑wide “Catch‑Up Days,” alongside paid holidays, vacation, and sick time. Feedback suggests these recharge days help ensure meaningful downtime beyond standard leave.
FloQast Insights
What We Do
By automating and streamlining common accounting workflows to make them more efficient, FloQast is where accounting teams want to work so they can focus on what matters most, even when that’s just logging off on time. Whether automating reconciliations, documentation requests, or streamlining recurring accounting processes, such as the month-end close, financial reporting, or payroll, FloQast's platform enhances the way accounting teams already work to help them operate more efficiently.
Why Work With Us
Our cloud-based, AI-enhanced software is trusted by more than 3,000 accounting teams, including those at Twilio, Gong, Instacart, and The Golden State Warriors - and still growing! We aspire to forever elevate accounting and improve both the practice and perceptions of the profession.
Gallery
.jpg)
.jpg)
FloQast Teams
FloQast Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
.jpg)
