The Administrative Services Assistant is responsible for supporting the day-to-day administrative operations of both the office and laboratory. This role primarily focuses on office administration, facilities coordination, and workplace support, while also providing reception counter coverage and front desk services. The successful candidate will work closely with internal stakeholders and vendors to ensure smooth office operations, a professional workplace environment, and high service standards.
RESPONSIBILITIES
- Provide administrative and operational support for the daily activities of the office and laboratory.
- Cover the reception counter, including visitor registration, telephone enquiries, mail handling, and front desk support.
- Coordinate meeting room bookings, visitor arrangements, courier services, and office facilities support.
- Maintain administrative records, reports, logs, and business documentation with a high degree of accuracy.
- Prepare and submit weekly operational reports and participate in monthly administrative review meetings to provide updates on assigned tasks, operational activities, expenses, and workplace issues.
- Monitor office supplies and support procurement and inventory management activities.
- Coordinate with vendors and follow up on maintenance, repair, cleaning, and workplace-related issues.
- Support employee onboarding, staff activities, and general office administration.
- Assist in office and facilities inspections to ensure a safe, organized, and professional working environment.
- Work closely with internal stakeholders to deliver efficient and professional administrative services.
- Ensure compliance with company policies, the UL Code of Conduct, and all physical and digital security requirements.
- Perform other administrative duties and special projects as assigned.
This addition aligns with your expectation that the employee maintains weekly reporting, tracks operational issues, and attends monthly admin meetings as part of the role.
QUALIFICATIONS
- Strong administrative, organizational, and multitasking skills.
- Professional and customer-service-oriented with excellent communication skills.
- High attention to detail, accuracy, and accountability.
- Proactive, self-motivated, and able to work independently.
- Willing to provide regular reception counter coverage as part of daily responsibilities.
- Committed to maintaining high service standards in a fast-paced office and laboratory environment.
Skills Required
- Strong administrative, organizational, and multitasking skills
- Professional and customer-service-oriented with excellent communication skills
- High attention to detail, accuracy, and accountability
- Proactive, self-motivated, and able to work independently
- Willing to provide regular reception counter coverage
- Committed to maintaining high service standards in a fast-paced office and laboratory environment
What the Team is Saying
.jpeg)
.jpeg)
.jpeg)
.jpeg)
UL Solutions Compensation & Benefits Highlights
-
Strong & Reliable Incentives — Incentive pay is positioned as broad-based, with UL stating all employees are eligible for an annual performance bonus across regions. This universal design creates a consistent incentive foundation regardless of role or country.
-
Retirement Support — Retirement offerings are described as strong, featuring a 401(k) with matching up to a total 5% and an additional 4% company retirement contribution after the first year in U.S. materials. Employees also reference access to an employee stock purchase plan in the U.S. and many major operating regions.
-
Healthcare Strength — Health coverage breadth includes medical, dental, and vision with U.S. plans noting the company pays over 75% of medical premiums and offers PPO and HDHP options. Supportive programs like FSAs/HSAs, disability, life insurance, EAP, and mental‑health resources are frequently cited.
UL Solutions Insights
What We Do
A global leader in applied safety science, UL Solutions transforms safety, security and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Certification Marks serve as a recognized symbol of trust in our customers’ products and reflect an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.
Why Work With Us
Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence.
Gallery
UL Solutions Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Depending on the role we offer hybrid or remote opportunities.
