Jobs at Urban Pathways

Provides comprehensive administrative and office support to senior leadership and functional departments. Responsibilities include calendar coordination, meeting preparation, document formatting, data entry, record maintenance, LMS and training administration, project support, front desk coverage, reception, and meeting minutes. The role requires accurate and confidential information management, strong communication, customer service, organization, and coordination across Compliance, IT, HR, and Learning & Development.

Supervise accounts payable operations, including invoice processing, vendor accounts, approval workflows, purchase order reconciliation, monthly close, reporting, journal entries, and compliance. Oversee and mentor accounting staff, manage AP systems and vendors, resolve discrepancies, support audits, and coordinate with Finance leadership on fiscal period closings. The role also requires training personnel and maintaining accurate documentation for contracts and funding agencies.

Supervises facility operations, security, maintenance, fire safety, kitchen services, staffing, inspections, incident reporting, purchasing, and regulatory compliance at a supportive housing facility. The role oversees operations staff, coordinates vendors and emergency responses, maintains accurate records, supports client safety and services, and ensures building systems, equipment, access controls, and work orders remain operational.

Provides administrative and clerical support to Deputy Executive Directors and supervised programs. Responsibilities include scheduling meetings, preparing reports and minutes, processing purchase orders and expenses, coordinating vehicle-related administration, supporting program administrative assistants, managing communications, and providing reception coverage. The role also assists with special projects, training, reporting, and coordination between program and administration offices.

Oversees facility operations for a homeless services program, including maintenance, security, fire safety, kitchen operations, inspections, repairs, inventory, staffing, compliance, purchasing, reporting, and emergency response. Supervises operations personnel, manages building systems and preventive maintenance, ensures regulatory compliance, supports client safety, coordinates training and hiring, and serves on call for emergencies.

The Operations Supervisor oversees facility operations, staff management, and safety compliance. They ensure a clean, secure environment while aiding client services and maintaining communication with management.

The Operations Supervisor oversees facility operations including maintenance, security, and kitchen operations during assigned shifts, ensuring safety and compliance with policies.