Jobs at Outsource Access

Manage Buildertrend project setups, maintain drawing logs and workflows, translate schedules between Microsoft Project and Buildertrend, compile RFIs and submittals, audit daily logs, verify subcontractor invoices, and coordinate with project managers, superintendents, and suppliers to prevent delays.

Generate, qualify, and nurture inbound and outbound leads through phone calls, email outreach, and online research. Maintain accurate CRM records, perform data entry, track prospect interactions, schedule appointments, and coordinate follow-ups for the sales team. The role requires strong communication, organization, objection-handling, independent problem-solving, and proficiency with CRMs, dialers, Excel, and remote VoIP tools.

Manage architectural lead data in Salesforce, research construction databases, identify product substitution opportunities, prepare specification request forms, and coordinate continuing education events. Responsibilities include generating QR codes and registration links, tracking attendance, managing architect test-taker records, and maintaining nurture program engagement data. The role requires strong attention to detail, organization, independent problem-solving, CRM proficiency, and a reliable remote home office setup.

Coordinate administrative workflows, transportation and dispatch activities, fleet maintenance, facilities requests, vendor relationships, compliance documentation, and operational reporting. Resolve discrepancies, track maintenance tickets, communicate updates, improve processes, and use dashboards and AI tools to identify automation opportunities. The role requires strong organization, follow-through, communication, digital proficiency, and a reliable remote home office.

Manage full-cycle bookkeeping, reconciliations, general ledgers, payroll, garnishments, deductions, intercompany accounting, accounts receivable, rent and resident statements across seven entities. Audit Medicaid billing, track labor hours, complete month-end close activities, manage accruals, and prepare audit packages for external CPAs. The role requires advanced QuickBooks Online and ADP Workforce Now expertise, strong Excel skills, and secure remote-work capabilities.

Own qualified inbound leads through discovery, technical demonstrations, follow-up, and closing. Translate business, technical, and operational needs into cybersecurity, data protection, and AI recommendations. Build relationships with U.S.-based stakeholders, handle objections, maintain the sales pipeline, and support post-sale check-ins in a remote environment.

Manage core HR and administrative operations remotely, including drafting job descriptions, screening candidates, conducting initial interviews, organizing confidential employee records, tracking expiring credentials, auditing timecards, monitoring PTO and call-offs, and coordinating performance review schedules. The role requires strong confidentiality, communication, organization, Google Workspace expertise, and familiarity with HRMS, payroll, video conferencing, and collaboration tools.

As a Junior Accountant, you will maintain financial integrity, prepare monthly financial statements, manage accounts payable/receivable, and ensure compliance with tax and audit requirements.

The Executive Assistant will manage the Contract-to-Close process, optimize Keller Williams Command, develop social media strategy, and implement growth systems while working autonomously.

The Video Editor transforms long-form videos into impactful shorts, enhances content with motion graphics, and collaborates on marketing collateral while ensuring brand consistency and quality.

The Technical Support Specialist resolves connectivity issues for stores, guides non-technical staff, documents solutions, and ensures smooth operations.

The Jr. Accounts Receivable Specialist manages invoices, ensures accurate billing, maintains financial documentation, and communicates with clients and internal teams, all within a remote work environment.

Develop and implement marketing campaigns to boost brand awareness and drive lead generation, manage HubSpot, create marketing content, and monitor marketing KPIs.

As a Contract Specialist, you will manage the contract lifecycle, ensure compliance, and support client stakeholders efficiently.

The Executive Assistant will provide administrative support to the CEO, manage calendars, assist with projects, conduct research, and optimize processes while using various software tools remotely.

Manage lead data, turn cold prospects into appointment opportunities, handle objections, and maintain high outbound activity to drive sales growth.

The Virtual Accounting Specialist manages bookkeeping, reconciliations, accounts payable/receivable, and financial reporting while ensuring accuracy and compliance.

As a Digital Marketing Manager, you'll design marketing funnels, manage ad platforms, analyze performance metrics, and maintain brand authority through content strategy.

The Marketing Specialist will design digital marketing ecosystems, manage brand voice, analyze campaign performances, and drive project execution independently.

Perform detailed plan takeoffs and interpret construction blueprints to quantify testing/inspection scope. Populate and organize estimation spreadsheets, maintain proposal templates, clarify project details, and use CRM/estimation software and AI tools to produce polished proposals for senior review.