Top Real Estate Operations & Support Jobs in Portland, OR

Prepare and process payoff, HOA, and lien documentation; order demands; monitor and follow up on outstanding items; maintain compliant, audit-ready escrow files; deliver customer service to internal and external partners; manage multiple files and deadlines; escalate issues to protect closing timelines.

Order payoff, HOA, and lien demands; monitor outstanding requests and escalate delays; maintain organized, compliant escrow files; deliver customer service to internal and external partners; manage multiple high-volume files and deadlines while following standardized workflows.

Provide first-line support for property management systems (RealPage, Entrata, Yardi), resolve support tickets, deliver system training, assist with system migrations during onboarding, maintain documentation and training materials, and collaborate to improve processes and escalate issues as needed.

The Transaction Coordinator manages real estate transactions from contract to closing, ensuring compliance and effective communication among all parties involved.

Provide administrative support to the Default/Foreclosure department including processing fees/costs and invoices, preparing audit folders, refunds and payoff requests, performing internet research for utilities/HOAs, updating internal systems, distributing mail and sales notifications, and creating summaries and spreadsheets.

Manage clients' real estate data center information and lease portfolios: read and abstract complex lease documents, monitor critical dates, ensure data integrity, generate reports, oversee help desk and audit functions, reconcile invoices, identify risks and savings, maintain client relationships, and assign work to analysts.

Execute data and document onboarding, process AI-assisted workflows within SLAs, review AI outputs for quality, refine operational procedures, collaborate with customer-facing teams, and serve as an operational contact for internal and external stakeholders.

Travel extensively to support branches and job sites with operations, logistics, installations, training, and project coordination. Troubleshoot issues, lead escalations, standardize processes, support audits and compliance, and partner with sales, vendors, and customers to ensure operational readiness and continuous improvement across multiple locations.

The Manager of Transaction Management oversees all real estate transactions, leading a team while managing personal deals, ensuring accuracy and timeliness from contract to closing.

Ensure affordable housing properties comply with federal, state, and local program requirements (LIHTC, HUD, HOME, RD, Bonds). Conduct file audits, prepare for/attend audits, train and support onsite staff, review applicant eligibility, maintain compliance records and reports, and provide software and technical assistance.