Top Operations & Support Jobs in Philadelphia, PA

Oversee branch administrative operations, supervise and evaluate staff, manage office performance, build stakeholder and vendor relationships, support strategic planning, business development, and branch fiscal operations; perform other assigned duties.

Provide high-level administrative and operational support to the EVP, Technical Operations and leadership team. Manage complex executive calendars, travel, expenses, leadership meetings, cross-functional projects, and confidential information. Act as trusted liaison, enabling operational execution, mentoring administrative staff, and supporting continuity in a fast-paced biotech environment.

Manage electronic billing for firm e-clients: implement and maintain client eBilling requirements, submit invoices via eBillingHub, resolve rejections and discrepancies, manage appeals and budgets, coordinate with attorneys and offices, generate billing reports, and ensure compliance with client guidelines and firm policies.

Oversee game-day operations and communications with visiting teams, officials, and game managers; serve as secondary statistician/game manager; program and run intramural and club sport activities; set up live streaming and statistics; support special events and banquets; coordinate crowd control and safety with campus police; supervise 4–5 student workers; ensure compliance with University, United East, and NCAA rules. Requires evening, weekend, holiday availability and occasional travel.

Provide campus safety and security at a drug and alcohol treatment center: greet visitors, screen for contraband, monitor fire panels, perform environmental rounds, de-escalate incidents, assist with admissions paperwork, liaise with emergency services, and communicate patient issues to staff while maintaining confidentiality.

Manage branch administrative and operational support including employee onboarding and compliance, tracking certifications/licenses, payroll/time tracking, invoicing and payables, procurement, job file and project support, monthly safety materials, and supervise a part-time admin assistant. Ensure policy and safety compliance and support the Branch Manager with additional administrative duties.

Lead operational interventions across assigned hubs to remove barriers to organic revenue growth. Use financial and operational data to identify constraints, drive targeted initiatives, improve service and installation throughput, standardize repeatable practices, and build sustainable playbooks. Partner with hub leadership, sales, and field teams to increase capacity, productivity, and customer retention while measuring impact through revenue and operational KPIs.

Perform QA of closed and purchased loan files, maintain loan origination document management, clear post-closing deficiencies, coordinate third-party quality control, manage audits and reporting, prepare credit packages, track recorded mortgages, and ensure regulatory compliance (BSA/OFAC).

Provide administrative and operational support to the Operations team, including scheduling meetings, updating work requests, formatting documents, assisting with shipping/fulfillment, resolving customer service issues, mitigating risks, and supporting ongoing projects and general office duties to ensure deadlines and team objectives are met.

Lead cross-company initiatives, own OKR/KPI processes, build dashboards and scorecards, and run the company operating rhythm. Coordinate stakeholders, support board/investor materials, and drive continuous-improvement efforts to remove friction and ensure commitments are aligned and executed.