Top Office Coordinator Jobs

Coordinates daily office administration, greets visitors, manages calls, schedules meetings and calendars, arranges travel, maintains supplies and equipment, and supports filing, data entry, correspondence, and other operational needs.

Coordinates restaurant office and administrative activities, including banquet and special-event support, vendor invoice reconciliation, financial data assistance, employee hires and terminations in Workday, and maintaining a clean, safe workplace. The role supports restaurant team members and the General Manager while handling guest inquiries and operational documentation.

Provides front-desk reception and general office support, including answering and routing calls, greeting guests, managing calendars, processing mail and supply orders, maintaining office spaces, completing agent relations tasks, preparing materials, and performing data entry. Requires dependable attendance, professional communication, customer service skills, basic office equipment troubleshooting, and proficiency with Microsoft Office, Outlook, Teams, and calendar tools.

Provides front-desk and administrative support by answering and routing calls, greeting guests, managing calendars, processing mail and supply orders, preparing agent-relations materials, entering data, and maintaining organized office spaces. Requires professional communication, customer service, office software proficiency, basic equipment troubleshooting, dependable attendance, and flexibility to manage changing phone traffic.

Supports the launch of Ennoble Care operations in a new market through project coordination and office administration. Responsibilities include researching and summarizing information, drafting communications, updating reports and spreadsheets, coordinating across departments, greeting visitors, communicating with healthcare and community stakeholders, managing vendors and deliveries, ordering supplies, and resolving office issues. The role requires independent work, strong communication, adaptability, organization, and consistent onsite attendance.

Supports the finance department by managing resident accounts receivable, billing inquiries, statements, invoices, cash deposits, resident files, profiles, and daily census data. Provides customer service to residents, resolves confidential billing issues, generates general ledger reports, assists with budget processes, and completes finance-related special projects. Requires strong organizational and computer skills, Microsoft Office proficiency, and preferably experience with census management tools.

Provide front desk patient service for ophthalmology clinics: schedule appointments, verify insurance, manage EMR records, obtain prior authorizations, collect payments, answer calls, maintain reception area and patient confidentiality, and coordinate records and deliveries across clinic locations.

Support Food & Beverage office operations including scheduling, onboarding, training, recordkeeping, reporting, vendor and guest communications, inventory management, and health/compliance documentation. Assist leadership with administrative tasks and deliver classroom training on food safety, guest service, and team member safety.

Provide front-desk and administrative support to ensure efficient office operations. Coordinate visitor management, calls, mail, events, travel bookings, document formatting, printing/assembling/shipping reports, electronic file management, and support accounting, marketing, HR, and technical teams on routine administrative tasks and special projects.

Provide front-desk hospitality, coordinate office operations, supplies, mail, and facilities; lead and develop volunteer teams; support staff culture and events; manage data cleanup and basic church-management software tasks; assist Accounting and other departments with administrative projects.

The Executive Assistant provides high-level administrative support to executives, manages calendars, coordinates travel, organizes meetings, and handles office operations.

Provides evening administrative and customer service support for a behavioral health treatment center. Responsibilities include greeting clients, managing payments and medical records, supporting admissions and orientations, maintaining reports and facility conditions, completing safety and licensing tasks, coordinating supplies and deliveries, and supporting phone and IT systems. The role also provides general administrative assistance and client supervision while maintaining confidentiality and regulatory compliance.

Coordinates medical front office operations, including patient scheduling, referrals, insurance and authorization data, appointment communications, EMR orders, surgical follow-up, and schedule adjustments. Greets patients, answers calls, supports confidentiality and HIPAA compliance, monitors scheduling metrics, trains new staff, directs coverage, and serves as the front-office contact when leadership is unavailable. The role also supports infusion scheduling and floats across clinic sites as needed.

Maintain a welcoming office by stocking kitchen and snack stations, tending plants and floral arrangements, ordering supplies, decorating for seasons and events, supporting office initiatives, running errands, and keeping the workspace clean and organized.

Manage day-to-day office operations, facilities coordination, vendor relations, inventory and invoicing, and event/meeting logistics. Greet visitors, support IT and equipment servicing, assist with new hire orientations, and handle special projects to maintain an organized, welcoming workplace.

Performs general administrative and reception duties, manages accounts payable and receivable, inputs invoices and collections, assists customers with account questions, supports branch projects, provides employee forms and information, and maintains work quality. Requires reliable attendance, customer service, Microsoft Office proficiency, a valid driver’s license, and occasional company-vehicle driving. A high school diploma and three years of business-office experience are required.

Coordinates front office operations at a community health center, including patient reception, registration, scheduling, check-in, eligibility screening, phone support, referrals, cash collection, records, correspondence, supplies, and patient-flow management. Maintains eligibility information, supports provider templates, tracks statistics, and collaborates with clinical staff. Requires strong customer service, organization, confidentiality, Microsoft Office proficiency, medical-field experience, and bilingual English/Spanish skills.

Assists physicians and office nurses with telephone calls, appointment scheduling, patient intake, encounter completion, and referrals. Requires a medical assistant certificate, computer literacy, physician-office experience, attention to detail, customer service skills, and adaptability. The role involves working under stress, frequent interruptions, intermittent standing and walking, bending, and lifting up to 50 pounds.

Provides centralized administrative and operational support for clinical and community trials, faculty development, onboarding, volunteer programs, communications, reporting, contracts, and faculty affairs. Coordinates mentorship and leadership initiatives, manages newsletters and website content, tracks budgets and metrics, supports promotion and appointment processes, and maintains program records and correspondence. Requires strong organization, communication, multitasking, and independent-work skills in a healthcare administration environment.

Provides onsite office administration support across front desk, hospitality, office services, facilities coordination, mail, meetings, vendor interactions, and emergency preparedness. The role coordinates conference rooms and events, manages visitors, supplies, invoices, mail, office equipment, and facilities needs, while supporting other coordinators and training team members. It requires strong organization, communication, customer service, discretion, problem-solving, and the ability to manage multiple workflows in a professional services environment.

Coordinates front desk operations and serves as the first point of contact for employees and customers. Provides administrative support, manages calls, meetings, calendars, supplies, mail, deliveries, visitor badges, catering, conference rooms, travel arrangements, documents, and office procedures. Maintains organized office and meeting spaces while delivering professional customer service and supporting management and company operations.

Provides administrative and office support for a home center, including maintaining customer files, preparing correspondence and sales materials, coordinating communications, assisting with invoices and contractor payments, scheduling service, handling customer inquiries, and supporting compliance and audit preparation. The role requires accurate recordkeeping, strong communication, customer service, organization, adaptability, and proficiency with office software and company systems.

Manage day-to-day office operations for an in-office behavioral health clinic, process administrative paperwork (payor/license applications, claims), maintain and reconcile patient data across Salesforce and medical records, support compliance and HIPAA adherence, assist admissions/clinical teams with scheduling and administrative tasks, partner with IT and Compliance, run People Operations projects, and support device management and team events.

Provides administrative and client support in a law office, including document processing, filing preparation, correspondence, internet research, document editing, file and database maintenance, phone service, and confidential information handling. The coordinator also supports administrative teams, manages multiple deadlines, communicates with clients and vendors, and makes occasional offsite deliveries within San Francisco’s Financial District.

Provide administrative and clerical support for an OBGYN clinic: manage scheduling, records (paper and electronic), greet patients and visitors, answer phones, assist with billing and collections, coordinate surgical scheduling and pre-authorizations, and facilitate communication among staff, patients, physicians, and vendors.