Top Administrative Assistant Jobs

Provides complex administrative support for the College of Health and Human Development’s operations, including parking and access coordination, conference room scheduling, executive calendar support, candidate interview logistics, budget administration, maintenance work orders, website directory updates, inventory, communications, and records management. The role works across departments, supports faculty and staff, maintains confidentiality, and operates on a hybrid schedule with required weekly on-campus work.

Serves as the welcoming first point of contact for clients, visitors, vendors, and employees. Manages phones, reception, conference rooms, calendars, meetings, catering, events, mail, shipments, petty cash, vehicle rentals, licenses, advertisements, and employee programs. Provides notary and general office support while maintaining professional communication, organization, confidentiality, and timely follow-through. The role is fully on-site and includes regular local driving to collect meals, refreshments, supplies, and meeting materials.

Coordinates service technicians, customer requests, project records, documentation, meetings, billing support, proposals, and communications among project managers, field personnel, customers, and vendors. Provides administrative assistance through data entry, filing, reporting, scheduling, and maintaining accurate project files and closeout records. Requires strong organization, customer service, multitasking, communication, and Microsoft Office skills.

Serves as the agency’s first point of contact for clients, visitors, and callers. Greets guests, routes phone calls, handles mail and faxes, monitors administrative inboxes, maintains reception and supply areas, and performs data entry for insurance customer accounts. Provides general clerical support to ensure smooth daily agency operations.

Provides administrative, reception, and facilities support for a fast-paced legal office, including scheduling and meeting coordination (EMS), records and invoice processing, visitor reception, vendor and building coordination, office moves, access card management, inventory and supply coordination, and assistance with office projects, events, and onboarding.

Provides confidential administrative support to attorneys and legal staff, including correspondence, document preparation, budget tracking, procurement, insurance renewals, travel coordination, expense reporting, records management, visitor screening, and communication with internal and external stakeholders. Maintains legal filing and case management systems while ensuring compliance with organizational policies and handling sensitive information professionally.

Provides administrative support in an office and facility environment. Responsibilities include coordinating daily operations, processing vendor purchase orders, supporting unbilled invoicing, documenting direct-shipped waste, preparing manifests and bills of lading, and maintaining accurate paperwork. The role requires attention to detail, confidentiality, communication, typing, PC, and office equipment skills.

Supports an orthopedic physician by coordinating patient and physician communications, scheduling appointments, managing correspondence and records, arranging depositions, processing forms and payments, securing insurance pre-certifications, and coordinating physician schedules. The role also handles patient documentation requests, workers’ compensation updates, and other administrative projects in a fast-paced clinical environment.

Provides clerical and administrative support for an office or department, including typing correspondence and reports, greeting visitors, answering phones, scheduling meetings, maintaining files and patient records, recording meeting minutes, collecting payments, tracking inventory, and ordering supplies. Performs other related duties as required.

Provides administrative support for a behavioral health clinic, including phone and appointment coordination, client check-in, records and inventory management, student work-study supervision, staff and student onboarding, confidentiality compliance, policy organization, facilities support, and budget purchasing administration. The role also communicates clinic information to clients and community members and supports the Clinic Director with daily operations.

Provides comprehensive administrative and operational support to the Business Services Division. Responsibilities include coordinating schedules, supporting personnel-related processes, managing travel administration, assisting the Division Manager, and facilitating division-wide operational activities. The role requires corporate administrative experience, basic financial knowledge, spreadsheet skills, and a valid Hawaii driver's license.

Provides administrative support for the Birmingham office mail and printer rooms. Responsibilities include sorting and distributing incoming mail, processing outgoing shipments, providing switchboard coverage, assisting with basic IT setup, managing supplies and inventory, downloading policies, invoicing, preparing certificates, and coordinating copier maintenance. The role requires a high school diploma or GED and 0–1 year of relevant experience.

Provides confidential, high-level administrative support to the North America Commercial Leadership Team. Responsibilities include coordinating executive meetings and events, arranging domestic and international travel, processing expenses and procurement documentation, drafting communications and presentations, supporting onboarding and offboarding, managing records and SharePoint sites, analyzing procurement data, coordinating stakeholders, ordering supplies, and managing multiple priorities.

Provides clerical and administrative support at a utility service center, including data processing, records maintenance, mail distribution, telephone reception, invoice processing, correspondence, reports, presentations, scheduling, travel arrangements, and customer follow-up. The role requires accurate, timely work, confidentiality, effective communication, organization, independent judgment, teamwork, and commitment to workplace safety.

Provides complex administrative support to radiology leadership, including scheduling appointments and meetings, coordinating events, arranging travel, preparing itineraries and reimbursements, supporting special projects, assisting with colleague training, and creating correspondence, spreadsheets, and presentations. The role requires customer service, problem-solving, organization, and flexibility to accommodate department priorities.

Provides telephone and customer service support, directs incoming calls, performs clerical duties, maintains records and files, assists sales, engineering, and drafting staff, and mails packages. The role requires proficiency in Microsoft Word and Excel, strong attention to detail, a positive attitude, excellent phone presence, and eagerness to learn.

Performs clerical and administrative support duties, including typing correspondence and reports, greeting visitors, answering phones, scheduling meetings, maintaining files and patient records, taking meeting minutes, collecting payments, tracking inventory, and ordering office supplies.

Provides bilingual English-Spanish administrative support for an immigration law firm, including answering calls, greeting clients, scheduling, filing, scanning, updating documents, maintaining databases and office equipment, and completing general clerical tasks. Requires strong organization, communication, confidentiality, customer service, technology skills, and the ability to manage deadlines in a fast-paced environment.

Provides bilingual English-Spanish administrative and client reception support for an immigration law firm. Responsibilities include answering communications, greeting and scheduling clients, managing electronic and paper files, scanning, typing, maintaining documents and databases, operating office equipment, organizing shared spaces, and completing clerical tasks and errands. Requires strong communication, organization, confidentiality, technology proficiency, customer service, and flexible scheduling, including two Saturdays per month.

Provides administrative and customer service support for production operations, including timekeeping, job pack preparation, purchase order management, office equipment maintenance scheduling, install-date coordination, customer communications, mailing information packets, and record updates. The role is full-time and onsite, requiring reliable attendance, strong communication, organization, computer skills, and adaptability in a fast-paced environment.

Provides administrative support in a field office, including front desk coverage, mail and phone routing, job creation and file maintenance, vendor record management, customer file organization, accounts payable and receivable processing, statement reconciliation, payment deposits, and payroll and job cost review. The role also supports compliance, timely documentation, customer service, information security, and required safety and operations training.

Oversee daily office operations, scheduling, appointments, bookings, CRM records, lead follow-up, customer communications, and administrative workflows. Maintain bookkeeping, invoices, records, and financial documentation while supporting marketing activities such as social media, promotions, email campaigns, and outreach. Communicate with customers, vendors, and team members, improve CRM and office processes, and provide general support to management.

Coordinates daily office operations and provides administrative support to client teams. Responsibilities include front desk management, visitor and vendor coordination, onboarding support, events and meetings, inventory and procurement, basic equipment troubleshooting, expense processing, travel arrangements, document preparation, data entry, reporting, and internal communications. The role requires strong organization, discretion, communication, and multitasking in a fully onsite office environment.

Provides front-desk coverage, administrative support to senior leaders, meeting and travel coordination, filing and inventory management, office supply ordering, and general workflow organization. The role manages communications, guests, mail, shipments, office equipment, databases, confidential information, and executive functions while maintaining an efficient and organized office environment.

Support the administration team, manage schedules, prepare expenses, organize onboarding, and communicate professionally in a fast-paced environment.