Top Operations & Support Jobs

The Chief Operating Officer will lead U Prep Schools’ Operations House, overseeing finance, HR, athletics, IT, attendance, and marketing. Reporting to the CEO, the COO will align operational systems with academic goals, develop department leaders, improve financial sustainability, modernize processes through technology and automation, ensure regulatory compliance, strengthen talent and school culture, and support enrollment growth. The role requires a strategic, hands-on change leader with experience managing complex operations and cross-functional teams.

Provides administrative and operational support to the executive team and Executive Assistant to the CEO. Coordinates scheduling, meeting logistics, agendas, presentations, board materials, procurement, expense tracking, invoices, office tasks, records, and travel arrangements. Maintains effective communication and workflow across the Executive Office while supporting document preparation, data entry, and general administrative processes.

Manages project documentation and document control systems, including receipt, review, distribution, tracking, version control, retention, and archiving. Coordinates records among project teams, clients, subcontractors, vendors, and internal departments. Maintains registers, transmittals, reports, quality records, and compliance files while supporting project start-up, execution, closeout, audits, and administrative processes. Ensures documentation accuracy, confidentiality, accessibility, and compliance with company and client requirements.

Provides confidential administrative support to two Managing Directors, including complex calendar management, travel coordination, meeting preparation, communications, expense reports, invoice processing, document execution, and office event coordination. The role requires discretion, strong organization, excellent communication, Microsoft Office proficiency, AI and technology fluency, and the ability to manage competing priorities with minimal supervision.

Supports the CEO, Chief of Staff, and senior leadership through complex scheduling, travel coordination, product review logistics, tracking systems, confidential information management, and cross-functional follow-through. Owns San Jose workplace administration, including facilities liaison work, office supplies, vendors, events, assets, procurement, insurance renewals, and operational projects. Requires strong judgment, organization, discretion, adaptability, and hands-on execution in a fast-paced technology startup.

Provide front-desk reception and clerical support in a skilled nursing facility: greet visitors, answer phones, maintain resident records, handle mail, operate office equipment, assist with administrative tasks, enforce facility rules, protect confidentiality, and meet physical and health screening requirements.

This position invites interested candidates to apply for potential future roles at Shepherd Church outside current openings.

The Coordinator manages the moving experience for customers, acting as their primary advocate. Responsibilities include facilitating service requests, coordinating logistics, maintaining communication, and ensuring proper documentation for all types of moves.

Supports executives and team operations through complex calendar management, travel, facilities, vendors, office administration, events, onboarding, and cross-functional process improvement. The role partners with leadership and HR, manages workplace logistics, coordinates meetings and offsites, improves workflows, and helps maintain an organized, productive, and scalable environment.

Serve as a strategic advisor and partner to the CEO, driving company planning, quarterly OKRs, executive alignment, and enterprise-level initiatives. Solve complex cross-functional problems, translate executive priorities into measurable outcomes, establish accountability, and remove obstacles. Lead executive meetings and offsites, and prepare clear communications and materials for board, investor, and senior leadership audiences.