Join us at St. Anne’s Family Services: Making a Difference in Families' Lives
About Us: St. Anne's Family Services is dedicated to transforming lives and communities. We're committed to providing unwavering support to families, from pregnancy to parenthood and childhood to adulthood. Our work brings about life-changing transformation, and we're seeking an Executive Coordinator to join our team and be a vital part of this mission.
Why Choose Us:
- Making a Difference: Every day, you'll contribute to breaking the cycles of poverty and ensuring families stay together, creating a lasting impact by supporting our teams.
- Collaborative Environment: Join a passionate team dedicated to our mission, where your insights and expertise are valued.
- Professional Growth: We support your career development and offer training to help you grow.
- Community Impact: Become part of a trauma informed organization that makes a positive difference.
- Work-Life Flexibility: We offer hybrid schedules for many roles and a 9/80 work schedule.
Salary and Benefits:
- Pay Rate: $24.00-30.00/hourly
- Paid Time Off: 10 paid holidays, and a generous PTO policy
- Employee Assistance Program (EAP)
- Medical, Non-Stop Benefits Card (we pay for most medical services and copays!)
- Dental, and Vision Insurance, Pet Insurance
- Chiropractic and Acupuncture services, 20+ visits per year
- Disability Insurance
- 403(b) Retirement Plan
- 403(b) Company Match
- Flexible Spending Accounts (FSA)
- And more!
Compensation: In accordance with California law, the expected salary range for this position is posted with this position. The actual compensation will be determined based on experience and other factors permitted by law.
Role Summary: The Executive Office Coordinator provides essential administrative and operational support to the Executive Assistant to the CEO and the Executive Team. This position reports to the Executive Assistant to the CEO and provides administrative and operational support to the Executive Office. This role is responsible for coordinating Executive Office processes, supporting meeting logistics, maintaining administrative systems, and assisting with document preparation and organization.
- Schedule: Monday – Friday, 08:30 AM – 05:00 PM
- Location: St. Anne’s Family Services, 155 N. Occidental Blvd, Los Angeles, CA 90026
Duties and Responsibilities:
- Provide administrative support to Executive Team members (CFO, CPO, CAO, CDO and CEO), including scheduling and logistics.
- Assist with administrative, coordination, and operational tasks, and collaborate closely to maintain alignment, coverage, and effective workflow across the Executive Office.
- Coordinate closely with the Executive Assistant to ensure continuity, effective communication, and alignment of priorities across the Executive Office.
- Prepare, organize, and distribute agendas, meeting materials, presentations, and follow‑up notes for Executive Team, Senior Leadership meetings and board/committee-related activities.
- Handle procurement-related tasks including requisitions, purchase orders, credit card coding, and coordination with departments in accordance with agency policies.
- Provide support with tracking expenses, preparing documentation, and submitting invoices and expense reports for Executive Team members.
- Assist with routine administrative and general office tasks, including office supply management, data entry, document formatting, copying, scanning, and record keeping.
- Help coordinate travel arrangements and related logistics under guidance from the Executive Assistant.
Qualifications:
- A minimum of a High School Diploma or equivalent required; Bachelor's degree preferred
- 2+ years of general administrative or office support experience required
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
St. Anne's Family Services is an equal opportunity employer and encourages candidates from all backgrounds to apply!
Skills Required
- High school diploma or equivalent
- Bachelor's degree
- At least 2 years of general administrative or office support experience
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and/or Google Workspace
- Valid California driver's license
- Driving record acceptable to the agency's insurance carrier
St. Anne's Family Services Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about St. Anne's Family Services and has not been reviewed or approved by St. Anne's Family Services.
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Healthcare Strength — Health coverage includes medical, dental, vision, life/AD&D, disability, and an Employee Assistance Program, with FSAs available. Wellbeing extras such as an onsite gym and wellness-oriented offerings are also noted.
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Retirement Support — A 403(b) plan with employer contribution or match is offered, bolstering long‑term financial security. Feedback suggests this is a consistent element of the total rewards package.
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Flexible Benefits — Scheduling flexibility such as a 9/80 workweek and hybrid options applies to some positions. This flexibility may help balance compensation tradeoffs for certain roles.
St. Anne's Family Services Insights
What We Do
St. Anne’s mission is to work together to build safe, nurturing and resilient families—from pregnancy to parenthood and from childhood to adulthood—for generations to come. We want our families to experience the health and security they deserve so their children can thrive, creating loving homes and opportunities in their lives as they grow. By providing critical services and programs to more than 2,600 families we can be an agent of change to help eliminate generational poverty. Opened in 1908 as a safe refuge for unwed mothers, St. Anne’s has evolved into one of the most highly regarded social-service agencies in the country. We offer residential care, transitional and supportive housing, family education and mental health services, early childhood education and workforce development. These comprehensive and intergenerational programs break cycles of homelessness, poverty, neglect and abuse for the most vulnerable families in Los Angeles. We build thriving families and brighter futures. St. Anne’s is accredited through the Council on Accreditation (COA). COA accreditation means that our organization’s programs, services, administration, and management have been rigorously evaluated and meet best practice standards.
