Top Operations & Support Jobs

Lead Young Moms Together through strategic growth, organizational capacity building, financial sustainability, and statewide impact. The CEO will implement the strategic plan, develop the leadership team, oversee programs and outcomes, strengthen fundraising and partnerships, support Board governance, and ensure compliance, risk management, participant safety, and operational effectiveness.

Supports project administration by coordinating jobsite personnel onboarding, maintaining attendance and timesheet records, reconciling gate logs, entering billing and payroll data, organizing documentation, communicating with clients, and assisting procurement with delivery-ticket reconciliation. The role requires accuracy, timely execution, Microsoft Office and Excel proficiency, strong communication skills, adaptability, and the ability to work across project sites.

Paid summer IT internship providing hands-on experience with system support, scripting, automation, hardware and software configuration, troubleshooting, documentation, application development, data management, AI-enabled workflows, cybersecurity, and end-user assistance. Interns receive mentorship, participate in training and networking activities, and present their completed work. The role suits college students studying IT, computer science, MIS, data science, or related fields.

Manage go-to-market operations workflows, including CRM enrichment, campaign execution, reporting, account segmentation, and ABM programs. Use Clay and AI automation tools to streamline processes, improve targeting, and measure campaign effectiveness. Develop channel KPIs, analyze marketing and sales data, document scalable workflows, and surface insights for experimentation. The role partners across marketing, sales, and product in a fast-paced startup environment.

Provides administrative and coordination support to the CEO, Board of Directors, and executive leadership. Responsibilities include scheduling meetings, preparing agendas and board materials, recording minutes, maintaining records, coordinating travel and events, managing collaboration spaces, tracking action items, handling confidential information, and supporting executive-office projects.

Processes gifts, pledges, and donor records; reconciles financial information; prepares acknowledgments, reports, donor profiles, and stewardship materials; conducts prospect research; supports donor recognition, office purchasing, credit card reconciliation, website updates, and advancement communications. Requires strong writing, accuracy, discretion, database experience, and the ability to manage multiple deadlines independently in an on-campus environment.

Provides part-time administrative support for marketplace and fulfillment operations. Responsibilities include purchase order data entry, vendor follow-up, bills of lading and shipping documentation, report maintenance, routine customer service, and other recurring administrative tasks. The role requires organization, accuracy, communication skills, basic spreadsheet and business-system proficiency, and dependable follow-through.

Provides comprehensive executive and administrative support to the CEO, VP of HR, HR team, and leadership team. Responsibilities include calendar and travel management, meeting and event coordination, expense reporting through Concur, invoice tracking, office administration, spreadsheet maintenance, project support, and confidential information handling. The role also coordinates HR initiatives, manages logistics, resolves scheduling conflicts, and recommends process improvements. It is onsite in Vernon Hills four to five days per week.

Analyzes, tests, installs, documents, and maintains computer information systems and applications. Manages core banking system operations, databases, reporting, integrations, and process improvements. Provides second-tier helpdesk support, troubleshoots hardware, software, and network issues, develops reports, trains staff, and leads related core-system projects while collaborating with technical and non-technical teams.

Provides high-level administrative, operational, governance, and board support. Manages executive scheduling, documentation, compliance tracking, project coordination, internal workflows, and strategic initiatives. Evaluates training progress and course effectiveness, updates curricula, and assesses organizational training needs.