Position Summary
The Project Administrator performs assigned tasks under the direction of the Project Admin Supervisor or Project Administrator Lead, following established procedures and company standards. A Project Administrator develops within the role by increasing proficiency across the responsibilities listed above. As competency grows, the Project Administrator is expected to consistently deliver accurate and timely results.
Essential Functions
Facilitate and coordinate site orientation of new jobsite personnel into company systems, ensuring accurate and timely setup. Prepare, distribute, and collect daily sign-in sheets to maintain accurate attendance records. Reconcile company timesheets with client gate log systems to ensure alignment and accuracy. Enter and maintain data within front-end systems to support billing and payroll processes. Collect, organize, and maintain departmental documentation in accordance with company standards. Communicate with client representatives regarding company cost allocation, as needed. Perform basic procurement support tasks, including gathering delivery tickets and ensuring tickets are given to procurement for reconciling. Other duties as assigned.
Education & Experience
- High school diploma or higher
- 1+ years of billing, timekeeping, and administrative experience
- Related industry experience
Knowledge, Skills, and Abilities
- Proficiency with Microsoft Office, particularly Excel.
- Demonstrates excellent written and oral skills
- Excellent interpersonal skills and a proven ability to work well with all levels of management and staff.
- Self-motivated, decisive, with the ability to adapt to change and competing demands.
Work Conditions/Physical Demands
- Remaining stationary or moving across varied conditions, including standing, sitting, walking, and navigating uneven terrain on project sites for prolonged periods.
- Light work that includes moving objects up to 20 pounds.
- Travel may be required
Skills Required
- High school diploma or higher
- At least 1 year of billing, timekeeping, and administrative experience
- Related industry experience
- Proficiency with Microsoft Office, particularly Excel
- Excellent written and oral communication skills
- Excellent interpersonal skills and ability to work with all levels of management and staff
- Self-motivated, decisive, and adaptable to changing priorities and competing demands
What We Do
Apache Industrial is a specialty-trades and multi-service provider supporting industrial and commercial construction and maintenance. The company serves chemical, civil infrastructure, manufacturing, and energy sectors, combining soft-craft expertise with operational excellence and partnership. Its capabilities also include digital project management, scanning, design, and 3D modeling, with an emphasis on delivering quality, efficiency, and safety across industrial projects throughout North America.
