Top Operations & Support Jobs

Oversee daily operations across assigned client sites, supervising frontline staff and officers, maintaining client relationships, managing schedules, payroll approvals, training, documentation, and quality compliance. Respond to emergencies and escalations, conduct site checks, lead team meetings, track action items, and ensure all client and site activity is documented in HubSpot.

Oversees program enrollment verification, auditing, tracking, and monthly reporting for dealer programs. Maintains Weblink accounts and purchasing files, processes customer billing and dealer credits, coordinates with vendors, and supports compliance across departments. The role also updates procedures, performs administrative tasks, and may train new assistants at advanced levels.

Provides frontline phone, email, and ticket-based customer support; resolves account, app, scheduling, and product questions; documents interactions in HubSpot; manages inventory and supply forecasting; develops support scripts, knowledge-base content, SOPs, and training materials; supports product launches, cross-functional collaboration, product testing, and rotating evening and weekend coverage.

Supports daily operations by supervising staff, monitoring workflow and productivity, enforcing policies, resolving customer issues, preparing performance reports, assisting with budgeting, and coordinating across departments to achieve business objectives.

Provides front desk reception and administrative support, including greeting visitors, managing calls and mail, scheduling, office supply coordination, and meeting support. Reviews auditor expense reports and receipts, coordinates reimbursements and invoicing, performs external database audits, supports reporting, and handles confidential information. Requires strong organization, communication, customer service, Microsoft Office proficiency, and at least three years of administrative, office operations, or finance experience.

Supports the CFO through complex calendar and executive office management, governance and Board committee coordination, budget and expense tracking, purchasing, correspondence, project follow-through, and cross-divisional administrative support. Handles sensitive financial and institutional information with discretion, prepares reports and meeting materials, monitors action items and transactions, and coordinates with Finance and other campus divisions. Requires strong organization, judgment, communication, quantitative skills, and proficiency with Microsoft Office and Google Workspace.

Oversee the operations, profitability, occupancy, retention, customer experience, compliance, and financial performance of a multifamily residential community. Lead, recruit, coach, and develop on-site teams; create strategic performance and marketing plans; manage resident, vendor, and team relationships; ensure regulatory compliance; and support new development or rehabilitation projects. The role requires a customer-focused leader capable of managing varied schedules, stressful situations, and periodic travel.

The Deposit Operations Specialist processes deposit transactions, including wire transfers and ACH, performs fraud reviews, resolves exceptions, and ensures compliance with regulations.

Assist with daily multifamily property operations, resident relations, rent collections, delinquency follow-up, payment plans, leasing, renewals, retention programs, lease paperwork, reporting, and compliance. Provide customer service, support the Community Manager, and assume leadership responsibilities during their absence. The role requires property management software proficiency, strong organization and communication skills, and reliable transportation.

Oversee daily youth and adult soccer program operations, coach and referee participants, supervise staff and volunteers, maintain fields and equipment, run concessions, support events, ensure participant safety, and deliver excellent customer service consistent with YMCA values.