Top Operations & Support Jobs

Supports the CEO with calendar and email management, travel arrangements, meeting coordination, agendas, notes, follow-up tracking, records, and confidential administrative tasks. Assists with LinkedIn content, newsletters, presentations, marketing calendars, events, and project coordination. The role requires strong organization, communication, initiative, discretion, multitasking, and willingness to learn executive support, marketing, and communications skills.

Provides administrative and operational support to an Operations Support Branch. Responsibilities include coordinating onboarding, recruitment, training, taskers, meetings, ceremonies, international engagements, reports, action items, workflows, and special events. The role supports senior leadership, handles sensitive information, monitors deadlines, prepares briefs, and coordinates across organizations. It requires an active Secret clearance, strong communication and organizational skills, Microsoft Office proficiency, occasional flexible hours, physical mobility, and travel up to 25%.

Invitation-only posting for potential future or custom-created positions at VIGILINT, a medical operations company providing advisory, planning, logistics, medical operations, and crisis management services. The posting does not specify a particular role, responsibilities, qualifications, location, compensation, or experience level. Candidates are invited to discuss their unique capabilities and potential fit with the organization.

Provides onsite first-level IT support across multiple client locations, troubleshooting Windows, Microsoft 365, networking, hardware, printers, and peripherals. Coordinates with remote help desk and technical teams, manages tickets and escalations, supports onboarding and offboarding, maintains asset and technical documentation, coordinates vendors and onsite visits, and keeps clients informed through issue resolution. The role also emphasizes client relationship management, organization, service ownership, and regular travel between Indianapolis-area sites.

Provides onsite and remote first-line IT support for approximately 2,000 devices, including computers, mobile devices, servers, printers, and scanners. Diagnoses hardware and software incidents, manages user accounts and passwords, installs and configures equipment, maintains asset records, documents requests in ServiceNow, and escalates issues when necessary. The role also coordinates with vendors, supports Microsoft and mobile technologies, and delivers customer-focused service to technical and non-technical users.

Provides administrative support to the San Leandro office and management team. Responsibilities include answering phones, filing and maintaining records, assisting with payroll, billing, accounts payable and receivable, creating Salesforce opportunities, and supporting office operations. The role requires strong organization, attention to detail, communication skills, Microsoft 365 and Excel proficiency, and experience with administrative processes and business software.

Supports the Defense Logistics Agency’s Hazardous Materials Management System PMO by translating business, environmental, and regulatory needs into system requirements and technical documentation. The role supports architecture, database and web application integration, software releases, testing, training, cybersecurity, RMF, DevSecOps, lifecycle management, configuration management, repository quality, and geographically dispersed user assistance. It requires extensive DoD lifecycle, environmental, hazardous-materials, HMMS, systems engineering, and security compliance experience.

Supports and administers research and knowledge-services technology platforms, electronic resources, workflows, permissions, reporting, and data validation. Troubleshoots system issues, coordinates vendor and IT escalations, supports upgrades and implementations, performs UAT, maintains dashboards and operational documentation, and improves resource discovery and workflow processes. Collaborates with research teams and stakeholders on technology use cases, pilots, training, adoption feedback, and testing.

Supports day-to-day digital commerce operations for client products across major retail and eCommerce platforms. Responsibilities include maintaining accurate listings, troubleshooting retailer issues, reviewing data discrepancies, investigating chargeback opportunities, tracking project tasks, communicating updates, collaborating cross-functionally, and completing a semester-long process improvement project.

Provides executive support to the VP of Marketing and EVP of Sales & Business Development by managing calendars, travel, correspondence, meetings, reports, communications, events, and administrative logistics. The role anticipates executive needs, coordinates priorities, supports marketing and social media initiatives, assists with company events, and collaborates on office operations. Requires strong organization, discretion, communication, Microsoft Office proficiency, and 5+ years of relevant experience.