Top Operations & Support Jobs

Manages day-to-day office and workplace operations for a part-time onsite nonprofit role. Responsibilities include coordinating facilities, vendors, supplies, equipment, mail, office access, inventory, purchases, meetings, events, and workspace reservations. The role serves as a central point of contact for employees, visitors, vendors, and building partners; tracks repairs and service requests; maintains operational records; and ensures a welcoming, organized, safe, and functional workplace.

Greets visitors, answers and routes calls, provides clerical and administrative support, handles mail and deliveries, maintains an organized reception area, and supports smooth front-office operations. The role requires strong communication, multitasking, confidentiality, Microsoft Office proficiency, at least 40 WPM typing speed, and one year of receptionist or administrative experience.

Provides onsite support at customer facilities, helping workers and supervisors navigate check-in, attendance, performance, conflicts, and Wonolo processes. Conducts worker orientations, monitors assignments, submits reports, documents outcomes, and supports recruiting operations. Builds client relationships, resolves real-time issues, manages no-shows and late arrivals, and helps de-escalate workplace situations. Requires regular travel to Baltimore-area warehouses or production facilities and flexible availability, including occasional early mornings, evenings, or weekends.

Manages IT operations, technicians, network and server infrastructure, backups, security operations, hardware and software installations, employee help desk support, training, and equipment inventory. Provides technical guidance, coordinates upgrades and configurations, prepares hardware reports, and supports efficient department operations. The role requires flexibility for weekend or night support and travel to local job sites.

Coordinates new personal injury cases from intake through case management. Responsibilities include arranging medical referrals, confirming appointments, gathering incident and insurance information, entering data into ACT, processing case files, obtaining signed retainers, sending legal and insurance communications, organizing documents, following up with clients, and building strong client relationships.

Coordinates IT support, asset management, procurement, onboarding and offboarding, equipment deployment, service desk activities, and technical support for virtual meetings. Maintains accurate inventory, compliance records, and documentation while coordinating with internal IT teams, vendors, and employees to resolve issues and support reliable workplace technology operations.

Coordinates business travel arrangements, including researching options, booking airfare, lodging, rental vehicles, and preparing itineraries. Reviews travel requests and expense reports for policy compliance, processes travel transactions, maintains records, and resolves discrepancies. Provides guidance on travel policies and reimbursement procedures while managing traveler profiles, credit cards, vendors, schedules, and approvals. The role also supports lodging arrangements for organizational meetings and works onsite in Portland with approximately 10% overnight travel.

Coordinates administrative support for Healthy Families programs across multiple counties. Responsibilities include maintaining secure records, managing databases and referrals, supporting quality assurance, tracking report deadlines, completing required documentation, and maintaining files according to state contract standards. The role requires strong written and verbal communication, self-direction, adaptability, and a high school diploma or equivalent with two years of customer service or office support experience.

Supports apartment community operations by managing rent collection, deposits, reconciliations, invoices, financial reporting, resident delinquencies, move-outs, lease enforcement, and vendor coordination. Assists with resident satisfaction, leasing, marketing, owner communications, property tours, and daily operations when the Community Manager is absent. Requires regular onsite attendance, weekend availability, physical property access, and occasional local travel.

Participate in a mentored summer internship with meaningful technical or business assignments related to the student’s field of study. Interns gain hands-on workplace experience, connect academic learning to organizational needs, and explore career alternatives. Eligible applicants must be full-time students in good standing, U.S. citizens, at least 18, and able to pass background and drug screenings.