Top Operations & Support Jobs

Provides administrative support for an office and manufacturing facility, including inventory management, cycle counting, safety training, reporting, receivables processing, filing, meeting preparation, phone coverage, visitor reception, and office errands. Requires strong communication, computer, and organizational skills, along with knowledge of Microsoft Office and manufacturing procedures.

Provides customer and sales-team support through accurate order entry, order ownership, email and phone inquiries, pricing and availability updates, shipment tracking, and basic product information. The role requires timely communication, attention to detail, cross-functional collaboration, and a strong customer-focused approach. Responsibilities include informing customers about order status, inventory, pricing, shipping dates, and delays while meeting a 24-hour order turnaround target.

Provides reception, clerical, administrative, and office support for the WorkGuide team. Responsibilities include greeting visitors, answering calls, managing mail and supplies, organizing customer documentation, completing data entry for intakes and billing, coordinating appointments, preparing records, and conducting follow-up communications. The role requires confidentiality, customer service, Microsoft Office proficiency, effective communication, and a clean New York State driving record.

Supports the Elections and Government Program through scheduling, expense and invoice management, travel coordination, meeting logistics, project tracking, research, fact-checking, writing, and communications. The role assists with publications, advocacy, litigation, stakeholder engagement, and cross-department initiatives while preparing memos, presentations, reports, and correspondence. It requires strong organization, writing, research, multitasking, discretion, and collaboration skills in a deadline-driven nonprofit policy environment.

Processes domestic and international wire transfers, including transaction posting, OFAC verification, foreign exchange requests, SWIFT communications, settlement support, balancing, and operational logging. Investigates fraud, compliance, and non-receipt claims while resolving client and vendor inquiries. The role also supports ACH settlement, monitors Fed account activity, maintains accurate records, and provides timely customer service during high-volume transaction processing.

Operates the hospital communications center, including telephone, radio, paging, and mass notification systems. Answers and transfers calls, monitors medical and safety alarms, alerts emergency response teams, maintains physician on-call schedules and contact preferences, protects patient confidentiality, and communicates effectively with internal and external customers.

Provides comprehensive administrative, financial, operational, and clinical support to multiple principal investigators in a biomedical research program. Responsibilities include budget preparation and reconciliation, grant and expenditure tracking, purchasing, travel coordination, publication and manuscript support, deadline monitoring, event organization, credentialing, licensure and CME tracking, document editing, and general office administration.

Designs and implements automation and AI solutions to improve business workflows. Responsibilities include mapping processes, selecting and developing RPA and generative AI solutions, applying human-centered design, training employees, creating learning materials, and supporting cross-functional project delivery. The role requires hands-on automation experience, strong communication skills, process improvement knowledge, and the ability to help teams adopt new digital tools.

Provides senior operational and administrative leadership for the Masor School and its doctoral programs. Oversees academic policies, student lifecycle processes, advising, dissertation administration, faculty coordination, scheduling, assessment, accreditation support, reporting, budgets, and cross-functional university collaboration. The role leads process improvement and strategic implementation while teaching up to three courses annually and participating in dissertation committees.

Supports Oracle Financial and reporting applications by gathering requirements, translating them into technical specifications, creating and maintaining reports, troubleshooting system issues, and supporting QA and testing. The role performs gap analysis, documents functional requirements and process flows, manages support tickets, assists with system setup and health checks, and collaborates with internal teams and customers. It requires at least one year of application experience and is hybrid in the Nashville, Tennessee region.