Top Operations & Support Jobs

Support the CEO by managing his calendar, inbox, travel, meeting preparation, follow-ups, and priorities. Own action-item tracking, independently execute projects, operate AI agents and automations, and administer company tools and access. Support onboarding, offboarding, NDAs, vendor renewals, subscriptions, office needs, and events. The role requires discretion, sound judgment, strong organization, clear writing, adaptability, and comfort working in person within a fast-changing startup environment.

Handle complex customer issues while improving AI-powered support systems, workflows, automation, and self-service experiences. Review AI agent performance, identify conversation patterns, manage escalations and regulatory complaints, and develop support playbooks and policies. The role requires ownership, quantitative problem-solving, cross-functional collaboration, and hands-on customer support in a regulated consumer fintech environment.

Provides help desk and desktop support in manufacturing and office environments. Installs, maintains, and repairs computers, operating systems, applications, peripherals, telephony equipment, and other end-user technology. Troubleshoots hardware and software issues, supports users directly, updates help desk tickets and documentation, and assists with equipment in shop, field, and server room environments.

Supports cemetery location operations by answering phones, scheduling appointments, processing contracts, handling banking and invoices, maintaining customer records, coordinating onboarding, managing accounts receivable, processing deeds and certificates, ordering memorials, and completing required reports. Provides compassionate customer service, supports leadership, maintains confidentiality, and collaborates with administration, maintenance, and sales teams.

Provides administrative and filing support, including answering phones, coordinating employee training sign-ups, calling references, distributing monthly reports and financial statements, maintaining confidential paperwork, and assisting Human Resources and Area Director. Requires strong communication, organization, prioritization, phone etiquette, writing, and basic proficiency with email, Word, Excel, copying, and faxing.

Lead growth strategy and operations for Talkiatry’s Mindshare Referrals program. Partner with field leadership to develop market strategies, analyze account and provider performance, optimize territory coverage, build AI-enabled tools, improve workflows, and deliver reporting for executive and health system partner reviews. The role combines strategic problem-solving, analytics, commercial operations, and hands-on execution to scale referral growth.

Provides front-desk reception and administrative support for a nonprofit legal services organization. Duties include greeting clients, managing calls and mail, maintaining office areas and equipment, coordinating schedules and supplies, conducting client intake and eligibility screening, entering client and volunteer data, preparing documents, supporting reporting, and assisting with presentations and training.

Provides senior administrative support to four Senior Directors and the Patient Service Center leadership team. Responsibilities include complex calendar and meeting management, travel and expense coordination, confidential correspondence, document and distribution-list management, leadership operating rhythms, purchasing and accruals, interview scheduling, onboarding, employee engagement, and event coordination. The role requires independent judgment, strong organization, discretion, communication, and proficiency with business productivity and enterprise tools.

Performs specialized aquatics programming and operational support at a community center. Maintains water quality and safety standards, serves as a lead lifeguard or water safety instructor, oversees weekend programming, resolves customer and operational issues, and supports training and certification for seasonal aquatics staff. Enforces policies, communicates with patrons and teams, documents incidents, and assists with broader community center operations.

Provides administrative and operational support for facilities service accounts across Hawaii. Maintains contracts, records, reports, schedules, work orders, and CRM data; coordinates meetings, onboarding, staffing, and client accounts; assists with payroll, timekeeping, invoicing, and billing documentation; responds to client and employee questions; and participates in site visits and quality inspections. The role requires strong organization, communication, Excel skills, and flexibility for occasional travel, evenings, or weekends.