Top Operations & Support Jobs in Miami, FL

As a Senior EA, you will manage the CEO's calendar and priorities, streamline information flow, and handle personal operations, ensuring the CEO operates at peak performance.

Serve as the dealership front desk: answer phones, greet and assist customers, route visitors, collect basic customer information, provide hospitality, handle clerical tasks (typing, messaging), and process outgoing mail/packages. Maintain a polished, professional appearance and deliver exceptional customer service.

Support day-to-day operations for assigned community associations by producing and tracking deed restriction letters, managing vendor renewals and files, preparing meeting notices and minutes, attending meetings, maintaining corporate records, coordinating committees, and assisting the Association Manager with resident research and requests.

Support middle-office management of syndicated and commercial loan facilities where Santander is agent. Review credit and collateral documentation, monitor deal events, prepare agency deliverables, resolve exceptions, validate loan servicing system entries, maintain controls and audit evidence, escalate issues, and drive process improvements while coordinating with internal and external stakeholders.

The Growth Operations Lead will manage the billing lifecycle, build revenue dashboards, handle compliance workflows, support enterprise deal operations, and utilize AI for automation, ensuring operational efficiency for Firecrawl's growth.

Provide onsite IT support for the Miami office: manage M365 and PowerShell tasks, coordinate with MSPs, maintain infrastructure (network, hardware, A/V), handle onboarding/offboarding and access reviews, support SOC 2 audits and compliance, maintain IT documentation, and troubleshoot end-user issues.

Provide clerical and administrative support to dealership: answer phones, schedule appointments, handle mail, maintain records and databases, prepare billing, process payments and receipts, perform basic bookkeeping, arrange meetings, and handle confidential dealer matters.

Lead and optimize HubSpot-based CRM systems for outsourced sales operations. Audit, deploy, and integrate CRMs with dialers, schedulers, and reporting tools; enforce data integrity and governance; produce SOPs and documentation; support onboarding, reporting alignment, and ongoing CRM improvements to scale sales performance.

Provide secretarial and administrative support to the Manager and Mission Services Division leadership: answer phones, schedule meetings, arrange travel, take and type minutes, manage records and contracts, reconcile invoices, maintain inventories and office supplies, prepare personnel and departmental documents, create certificates and training logs, and assist with special projects.

The Southeast Managing Executive will lead regional growth by enhancing client relationships, pursuing strategic opportunities, fostering a unified culture, and representing the brand in governmental relations.