We’re looking for a Recruiting Operations Associate to support the day-to-day operations of our global recruiting team. This is an ideal opportunity for someone early in their recruiting career who is highly organized, detail-oriented, and interested in developing their skills within Recruiting Operations.
What You'll Do- Coordinate interview scheduling across global teams and time zones
- Maintain candidate and interview data in Greenhouse
- Support recruiters and hiring teams throughout the interview process
- Ensure recruiting records and candidate information are accurate and up to date
- Monitor scheduling requests and help ensure service-level expectations are met
- Support recruiting reporting, documentation, and other operational projects
- Identify opportunities to make recruiting processes more efficient
- Deliver a positive and consistent experience for candidates and interviewers
- 1–2 years of experience in recruiting, recruiting coordination, HR, or a related role
- Experience with Greenhouse or another Applicant Tracking System; Greenhouse preferred
- Ability to communicate effectively in English, both written and verbal, in a global business environment
- Strong organization and attention to detail
- Ability to manage multiple tasks and priorities
- Proactive, dependable, and eager to learn
- Comfortable collaborating with teams across different regions and time zones
- Interest in recruiting operations, systems, and process improvement
- Experience with interview scheduling or candidate coordination
- Experience supporting a global or distributed team
- Familiarity with recruiting reporting or process documentation
Smartly is the AI-powered advertising technology company transforming ad experiences for brands and their consumers. Our comprehensive advertising platform seamlessly integrates the capabilities of media, creative, and intelligence to power more than 800 billion impressions and generate more than 300 billion creatives annually, delivering tangible business outcomes for brands and advertisers.
Smartly is the only company in the industry recognized as a Leader in The Forrester Wave: Creative Advertising Technologies with PwC validating the results it delivers for brands. We manage creative and media for 700+ brands worldwide and $6B in ad spend across the largest media platforms, including Facebook, Google, Instagram, Pinterest, Snap, and TikTok. Our end-to-end technology, unmatched access to media platforms and exceptional customer service help Fortune 500 brands to reach and engage consumers and learn what performs best.Smartly is a multinational and diverse team of 750+ Smartlies from 60+ nationalities, working in 13 countries. Together, we want to create and maintain an inclusive environment where everyone feels respected and heard. Our Diversity, Equity & Inclusion approach is at the heart of it.
Visit Smartly to learn more.
The processing of your information is described in our Candidate Privacy Notice.
Skills Required
- 1-2 years of experience in recruiting, recruiting coordination, HR, or a related role
- Experience with Greenhouse or another Applicant Tracking System
- Effective written and verbal English communication in a global business environment
- Strong organization and attention to detail
- Ability to manage multiple tasks and priorities
- Proactive, dependable, and eager to learn
- Ability to collaborate with teams across regions and time zones
- Interest in recruiting operations, systems, and process improvement
- Experience with interview scheduling or candidate coordination
- Experience supporting a global or distributed team
- Familiarity with recruiting reporting or process documentation
What the Team is Saying
Smartly Compensation & Benefits Highlights
-
Leave & Time Off Breadth — Five weeks of paid vacation, company holidays, wellness days, and localized 25–30 day annual leave are prominently highlighted. Short‑term work‑from‑anywhere allowances complement PTO by making time off and location flexibility easier to use.
-
Healthcare Strength — Medical, dental, and vision coverage are offered with immediate start in some markets, alongside global mental‑health support through Auntie. These benefits are positioned as part of a strong baseline that is localized by country.
-
Flexible Benefits — Hybrid/remote setups and work‑from‑anywhere options (e.g., up to 60 days from another Smartly location or 30 days from a non‑Smartly location) expand where and how work gets done. Stipends for fully remote setups are also referenced in employer materials.
Smartly Insights
What We Do
We solve for advertising campaign and creative complexities - both key elements to the time/money savings and performance that brands, agencies and businesses seek. Our unified platform combines media, creative, and intelligence, offering end-to-end workflows powered by AI across the open and closed web. With over 700 brands and advertisers, we've proven that dynamic and personalized creative makes advertising impactful. We are on a mission to transform the advertising experience for brands and their consumers. ⚡️
Why Work With Us
As a fast-paced growth company, we offer opportunities to maximize learning and amplify impact. Our culture and values have always been the secret sauce of our growth. They define how we aspire to build our adtech product, whom we hire and reward, and how we work towards a shared vision. Join us in moving advertising forward.
Gallery
Smartly Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
We are a hybrid workplace where Smartlies have the flexibility of hybrid work combining office and work from home. We also offer programs for short-term remote work globally.
