The Role
Support the sea freight team by maintaining ERP/export systems and shipment records, verifying and uploading export and load-out documentation, creating customs paperwork and packing lists, processing purchase orders and supplier invoices, capturing container and temperature data, and assisting the Freight Manager with logistics administration to ensure efficient export operations.
Summary Generated by Built In
We are looking for a highly organized and detail-oriented Logistics Administrator to join our Logistics team in Paarl. This role is ideal for someone with experience in the fruit export industry who thrives in a fast-paced environment and enjoys working with systems, documentation, and freight administration.
As a Logistics Administrator, you will play a critical role in supporting the sea freight team by maintaining accurate information on ERP and export systems, managing freight documentation, and ensuring smooth administrative processes throughout the export logistics cycle.
Key Performance Outputs
Documentation Management
- Scrutinize and verify load-out documentation.
- Check and validate export documentation.
- Upload shipment documentation to the relevant shipment files within the system.
- Follow up on outstanding loading documentation.
- Maintain accurate records and filing of logistics documentation.
System Administration
- Capture container loading details accurately in the ERP/export system.
- Verify that the correct pallets have been loaded.
- Create customs documentation and packing lists.
- Capture and maintain temperature monitor information.
- File loading documentation and loading photographs.
- Ensure all relevant shipment fields and records are accurately maintained in the system.
Cost Management
- Create and process purchase orders.
- Review, reconcile, and process supplier and service provider invoices.
General Logistics Support
- Assist the Freight Manager and logistics team with various logistics-related administrative tasks.
- Support operational activities as required to ensure efficient export processes.
Requirements
Qualifications & Experience
- Grade 12 / Senior Certificate / Matric.
- Minimum 2 years' experience within the fruit industry.
- Minimum 2 years' experience working on ERP and/or export systems.
Technical Skills
- Proficient in Microsoft Office Suite (Excel, Word, and PowerPoint).
- Knowledge of the fruit export industry.
- Understanding of export processes and documentation.
- Experience working with ERP and export management systems.
- Professional and effective email communication skills.
Personal Attributes
- Exceptional attention to detail and accuracy.
- Ability to work effectively under pressure and meet deadlines.
- Strong organizational and administrative skills.
- A team-player mindset with a collaborative approach.
- High levels of responsibility and accountability.
- Results-driven attitude.
- Professionalism, tact, and discretion when handling sensitive information.
Why Join Us?
- This is an exciting opportunity to become part of a dynamic logistics team supporting fruit exports to international markets. You will work in an environment that values accuracy, teamwork, and continuous improvement while providing exposure to the fast-moving export logistics industry.
- If you meet the requirements and are passionate about logistics administration and the fruit export industry, we'd love to hear from you.
Apply today and help us keep our export operations running smoothly and efficiently!
Skills Required
- Grade 12 / Senior Certificate / Matric
- Minimum 2 years' experience within the fruit industry
- Minimum 2 years' experience working on ERP and/or export systems
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
- Understanding of export processes and documentation
- Experience creating customs documentation and packing lists
- Ability to capture and maintain container loading and temperature monitor information
- Experience processing purchase orders and supplier/service provider invoices
- Professional and effective email communication skills
- Strong attention to detail, organizational skills, and ability to meet deadlines
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The Company
What We Do
United Exports is a global leader and vertically integrated company in the agricultural supply chain, specializing in fruit production and export, from breeding to distribution.
