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Empowering people today to build a better future for the next generation.
The Role
Provide advanced, confidential executive support to AVP-level leaders and manage office operations and facilities coordination. Duties include complex calendar and travel management, vendor coordination, supply and inventory management, event and project support, expense processing, and cross-functional liaison work to ensure office readiness and leadership priorities are executed efficiently.
Summary Generated by Built In
The Executive Assistant II, Office Manager provides advanced administrative and operational support to Assistant Vice President(s) within the Logistics organization. This role is responsible for managing complex calendars, coordinating meetings and travel, and supporting leadership priorities through effective organization, communication, and execution.
In addition to executive support, the role assists with office management and facilities coordination activities to ensure a smooth and efficient workplace environment. Responsibilities in this area include vendor coordination, supply management, and supporting facility-related processes in partnership with internal teams. The role requires strong judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
What You'll Do:
Office Operations & Facilities Support
Executive Support
Administrative & Project Support
Required Qualifications, Experience & Specialized Knowledge and skills
USD 32.26 - 48.41 per hour
Compensation:
Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
EOE, including disability/vets
In addition to executive support, the role assists with office management and facilities coordination activities to ensure a smooth and efficient workplace environment. Responsibilities in this area include vendor coordination, supply management, and supporting facility-related processes in partnership with internal teams. The role requires strong judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
What You'll Do:
Office Operations & Facilities Support
- Supports coordination of office operations to ensure a smooth day-to-day workplace experience
- Assists with vendor coordination, service requests, and facilities-related activities
- Supports inventory tracking and ordering of office supplies and equipment
- Coordinates facilities-related requests, including maintenance, repairs, and space updates
- Assists with onboarding vendor accounts, raising purchase orders, and processing invoices
- Supports office moves, renovations, and workspace changes in partnership with Facilities
- Assists with workplace logistics such as access coordination and office readiness
- May serve as a point of contact for workplace safety programs or emergency response support, as needed
Executive Support
- Provides advanced, highly confidential administrative support to AVP-level leaders, including calendar management, prioritization, and conflict resolution
- Coordinates complex meetings, prepares agendas and materials, and tracks follow-up actions
- Manages domestic and/or international travel arrangements and related logistics
- Prepares and edits correspondence, presentations, and reports
- Serves as a liaison between leadership, internal teams, and external stakeholders
- Anticipates executive needs and proactively resolves scheduling or administrative challenges
Administrative & Project Support
- Coordinates events, leadership meetings, and team activities
- Tracks deliverables, action items, and administrative project work
- Processes expense reports and support budget-related administrative tasks
- Maintains files, records, and documentation in accordance with company standards
- Provides cross-functional coordination and support across departments
Required Qualifications, Experience & Specialized Knowledge and skills
- High School Diploma or GED and 7 years' of relevant experience supporting senior leader or executives required, or any level degree or certification beyond HS diploma/GED and 5 years' experience.
- Strong organizational and time management skills with attention to detail
- Ability to manage multiple priorities and work independently with minimal supervision
- High level of professionalism, discretion, and confidentiality
- Strong written and verbal communication skills
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Demonstrated ability to anticipate needs and solve problems proactively
USD 32.26 - 48.41 per hour
Compensation:
Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
EOE, including disability/vets
Skills Required
- High School Diploma or GED and 7 years relevant experience supporting senior leaders, or any level degree beyond HS and 5 years' experience.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
- Strong organizational and time management skills with attention to detail.
- Ability to manage multiple priorities and work independently with minimal supervision.
- High level of professionalism, discretion, and confidentiality.
- Strong written and verbal communication skills.
- Demonstrated ability to anticipate needs and solve problems proactively.
- Experience coordinating office operations, vendor coordination, facilities-related activities, and inventory management.
- Experience managing complex calendars, coordinating meetings, and arranging domestic and/or international travel.
- Experience processing expense reports and supporting budget-related administrative tasks.
What the Team is Saying
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Cox Enterprises Compensation & Benefits Highlights
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Retirement Support — The 401(k) includes a dollar-for-dollar match up to 6% of pay plus an additional fixed 2% company contribution with immediate vesting and auto-enrollment via Vanguard. Legacy cohorts may have different retirement arrangements, but the enhanced match is emphasized as a current standard.
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Healthcare Strength — Multiple medical options (Core PPO, Premium PPO, HDHP + HSA) and Kaiser in CA are available, with in-network preventive care covered at 100% and openly published 2026 plan details and premiums. The program lineup extends to pharmacy, dental, vision, telehealth, and condition-specific supports.
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Parental & Family Support — Eight weeks of paid parental leave, fertility coverage via Progyny, adoption assistance, and childcare/backup care resources complement flexible PTO and paid time off for voting, volunteering, and jury duty. These benefits are positioned to support employees across family life stages.
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The Company
What We Do
For well over a century, Cox Enterprises has been shaping the future with daring ideas and values-driven thinking. Since our founding in 1898, our relentless spirit of innovation has driven us to disrupt industries and enhance the quality of life in the communities we serve. Through our major divisions — Cox Communications, Cox Automotive and Cox Farms — our people have countless opportunities to grow and make an impact in the communications and automotive industries, as well as in new ventures in agriculture, cleantech, digital media and more. As a privately-held, family-owned business, we know that people are our most valuable asset. We offer a supportive and inclusive environment with flexible career growth, amazing benefits and work-life balance at the forefront. Our mission, our ways of working and our commitment to people are what make our workplace culture remarkably flexible and resilient. Join us to build a better future and make your mark.
Why Work With Us
At our core, Cox is a technology company that values human relationships. We know people feel most empowered when their work has meaning, when they feel respected and have opportunities to grow. “Career satisfaction” is not enough at Cox — we’re here to help you find balance, live well and achieve your career goals even as they change over time.
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Cox Enterprises Teams
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Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Every person has different working styles and preferences — and we aim to empower teams to work where they are most comfortable. Some roles require in-person work, but for those that can be performed remotely, we offer flexibility.
Typical time on-site:
Flexible
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