Ready to join a team that's all in? At Imprivata, we deliver unified access and security management programs that eliminate friction, empowering healthcare and mission-critical organizations to work smarter, faster, and more securely.
We believe work can be more than a job or task-it's a collective spirit; the type that emboldens creativity, embraces challenge, and fosters excitement. We are constantly raising the bar on what's possible, owning the outcome of our triumphs and trials, staying nimble amidst change, and cultivating an environment where we win together. Here, your ideas matter, your differences are celebrated, and your work drives real results-for your career, your teammates, and our customers.
When you join Imprivata, you embark on a shared journey of ambition and growth. We're committed to building an inclusive workplace where everyone feels valued and supported. If you're looking for a place to match your passion with purpose-and where every day you can make an impact-you'll find it here.
We are seeking a Contracts Coordinator to join our team. This is a hybrid opportunity based out of Waltham, MA.
Job Summary
The Contracts Coordinator will be critical member of the Imprivata Legal team. This role will manage our contract database and support our legal operations. This role is crucial as we pilot a new contracting process with our customers, requiring signatures on order forms. The ideal candidate will be very detail-oriented, organized and able to manage multiple priorities while partnering cross-functionally across different departments.
Duties and Responsibilities
- Manage the contract database in LinkSquares - including tracking contract lifecycles (i.e. renewals, expirations and terminations).
- Oversee the signature and approval workflow and filing process for a high volume of contracts (approximately 5,000 documents per year).
- Ensure all contracts are signed correctly and nothing has been altered.
- Perform quality control checks on all contracts.
- Store and track documents efficiently.
- Handle ticketing in Salesforce and serve as a point of contact for intake requests or inquiries from internal teams.
- Utilize Microsoft Word, Adobe and email to manage legal documents and responsibilities.
- Issue Non-Disclosure Agreements and ensure recipients know where to find documents.
- Other duties as assigned and required.
Required Qualifications
- Bachelor's degree required.
- 1-2 years of experience in legal administration, contract management, or related experience.
- Previous experience in a law firm or as a junior legal professional.
- Experience using Salesforce, Microsoft word and Adobe or related e-signature tools.
- Excellent attention to detail and solid organizational skills.
- Ability to manage a high volume of documents while ensuring accuracy.
- Familiarity with contract terminology, contract management systems and legal processes.
- Excellent written and verbal communication skills.
This position offers a total compensation range of $87,800.00 to $97,800.00 inclusive of base salary and variable compensation, such as bonuses and incentives). In addition, more information about Imprivata's benefit offerings can be found here. This range represents the high and low end of Imprivata's compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors, such as a candidate's location, skills, experience, and qualifications.
At Imprivata, we have a top-notch work environment, developmental opportunities, a competitive total rewards package, and the desire to have fun. If you have the skills and qualifications as we have described above, we want to hear from you!
Imprivata provides equal employment opportunities, regardless of race, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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What We Do
For more than two decades, Imprivata has been redefining how life- and mission-critical industries secure and manage digital identities. We empower healthcare and enterprise organizations to enable fast, compliant, and secure access to technology—allowing clinicians and staff to stay focused on what matters most: patient care and operational excellence.
Our digital identity platform is purpose-built for complex environments where every second counts and security can never take a back seat. From authentication and access management to device, application, and identity governance, Imprivata provides a unified approach that balances usability with protection.
Trusted by the world’s leading healthcare systems and enterprises in over 45 countries, we deliver solutions that improve efficiency, safeguard data, and drive digital transformation.
At Imprivata, our commitment goes beyond technology—we partner closely with our customers to ensure their success, every step of the way.
Why Work With Us
At Imprivata, every voice matters. We’re a global team driven by innovation, compassion, and collaboration. Together, we live our values—Raise the Bar, Own the Outcome, Stay Nimble, and Win Together—while making a real impact on healthcare, technology, and the communities we serve.
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Imprivata Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Imprivata offers a flexible hybrid work model with three in-office days and two remote. Collaboration is key, and schedules are coordinated with managers to balance flexibility and connection.
