Jobs at Vital Records Control (VRC)

Prepares, scans, and logs high volumes of paper documents according to customer specifications. Configures scanner parameters, maintains scanning equipment, verifies image quality, troubleshoots computer-related conversion issues, and assists with document preparation and indexing. The role requires attention to detail, productivity, physical stamina, teamwork, computer proficiency, and flexibility to work overtime.

Manage the sales cycle from prospecting and cold calling through proposals, demonstrations, negotiations, and closing. Build and maintain client relationships, generate leads, manage territory pipelines, meet sales quotas, analyze market and customer data, and coordinate with sales leadership. The role also involves customer service escalations, competitor monitoring, and communicating product and service value to prospective and existing clients.

Prepares, scans, and digitizes high volumes of paper documents according to customer specifications. Sets scanner parameters, maintains equipment, logs document and box numbers, and assists with document preparation and indexing. The role requires accurate computer and scanner use, troubleshooting electronic document conversion issues, meeting productivity and quality standards, and handling materials weighing up to 50 pounds.

Provides administrative and clerical support to managers, employees, and office staff. Responsibilities include data entry, document control, printing, filing, research, maintaining organized records, and assisting with daily office tasks. Requires at least two years of relevant experience, strong communication and organizational skills, attention to detail, multitasking ability, and proficiency in Microsoft Office applications.

Reviews completed customer jobs, verifies files meet quality and naming standards, uploads and delivers files through approved platforms, reports discrepancies, maintains confidentiality, and follows departmental procedures. The role requires strong attention to detail, computer and scanner proficiency, troubleshooting ability, physical activity, and willingness to work overtime.

Processes medical-record release requests while protecting patient privacy and complying with HIPAA and applicable regulations. Validates authorizations, retrieves and uploads records, performs quality-control checks, creates invoices, documents request activity, handles inquiries, and escalates unusual requests or potential breaches. Maintains accurate, secure records and supports healthcare clients through efficient, timely fulfillment.

Process and fulfill medical records requests following HIPAA and client procedures. Validate authorizations, retrieve/upload records, perform quality checks, invoice, document actions, communicate with requestors and supervisors, and maintain security and confidentiality.

Inside Sales Representative responsible for prospecting, qualifying, and closing new and existing accounts within an assigned territory. The role manages pipelines, conducts outbound and inbound outreach, delivers proposals, negotiates, meets sales quotas, maintains accurate CRM records, and partners with outside sales, operations, and customer service. This is a full-time, on-site position requiring strong communication, consultative selling, organization, resilience, and disciplined follow-through.

Process and fulfill medical record release requests per HIPAA, client agreements, and VRC procedures. Validate authorizations, retrieve/upload records, perform quality checks, invoice, document actions, and escalate issues. Maintain confidentiality, secure records, and assist with additional facilities or backlog as needed.

Prepares, scans, and digitally converts high volumes of paper documents according to customer specifications. Sets scanner parameters, maintains equipment, logs document information, and assists with indexing and document preparation. The role requires attention to detail, computer and scanner proficiency, troubleshooting ability, productivity focus, physical stamina, and flexibility to work overtime.

Develop and manage regional sales pipelines, generate leads, build client relationships, conduct product demonstrations, negotiate and close new business, maintain existing accounts, meet sales quotas, analyze territory performance, prepare proposals and reports, monitor competitors, and represent the company at networking events and trade shows. The role requires 40–50% travel and frequent presentations to senior leadership and prospective clients.

Processes high volumes of paper records by preparing, scanning, indexing, entering data, and conducting quality control. Operates automatic feeder and flatbed scanners, configures scan settings, logs document information, reviews images for accuracy, and performs basic equipment troubleshooting. The specialist follows Clean Room, PPE, safety, and document-handling procedures while meeting productivity and quality benchmarks. This is a six-month, on-site 1099 project requiring reliable attendance, physical handling of materials, and collaboration with the project team.

Supervises records center, vault, inventory, delivery, staffing, quality improvement, budgeting, facilities, and equipment maintenance. Oversees fleet safety, audits records and inventory, supports customer service, and backfills driver needs. The role requires physical work, forklift certification, a clean driving record, DOT physical qualification, and the ability to work in varying temperatures.

Manages records center, vault, shredding, delivery, staffing, quality improvement, budgeting, facilities, equipment, inventory, audits, and customer service. The role supervises personnel, maintains vehicles and operational facilities, controls rack space and inventory, reconciles daily shred activities, and ensures operational benchmarks and fiscal responsibilities are met. Physical work, emergency coverage, and leadership in a disaster recovery environment are required.

Support marketing strategy and execution for VRC's digital solutions: build and optimize email campaigns and journeys, coordinate webinars, create digital content, track campaign performance, support website/SEO and digital advertising, and assist broader corporate marketing projects to drive awareness and lead generation.

Process and fulfill medical record release requests per HIPAA and client procedures, validate authorizations, perform quality checks, log and invoice requests, return physical records, document exceptions, and communicate with supervisors and requestors.

Process and fulfill medical record requests per client procedures and HIPAA, validate authorizations, retrieve/upload records, perform quality checks, invoice, document communications, and report issues or breaches to supervisors.

Receive, segregate and load waste paper into shredders, operate and maintain shredding, baling and forklift equipment, stage bales for shipment, perform preventative maintenance, maintain safety, security and cleanliness, and support daily warehouse operations.

Prepare, set up, and scan high volumes of paper documents using automatic feeders and flatbed scanners; set scanner parameters, perform daily scanner maintenance, log document identifiers, assist with document preparation and indexing, and meet productivity and quality standards.

Process and fulfill medical record release requests according to HIPAA, VRC, and client policies. Validate authorizations, retrieve/upload records, perform quality checks, invoice, document activities, and communicate with requestors and supervisors while maintaining confidentiality and productivity.