Jobs at Virtual Assist

Maintain bookkeeping records, reconcile accounts, manage accounts payable and receivable, prepare financial statements and P&L reports, analyze profitability and cash flow, support budgeting and forecasting, identify discrepancies and trends, assist with tax preparation, and provide leadership with actionable financial insights.

Provides strategic and administrative support to company leadership by managing schedules, communications, meetings, travel, documents, projects, recruitment coordination, CRM records, and business reporting. Handles QuickBooks bookkeeping, invoicing, expense tracking, accounts payable and receivable, reconciliations, and financial recordkeeping. The role also improves internal processes, supports sales and marketing initiatives, coordinates client follow-ups, and manages confidential information and special assignments.

The AI-Enhanced Virtual Assistant will support AI integration, administrative tasks, communication management, project coordination, and client interaction to enhance operational efficiency.

The Executive Assistant will provide administrative support, manage schedules, coordinate meetings, and assist with strategic projects for executives.

The GoHighLevel Specialist will customize and manage a CRM solution, implement automation workflows, onboard clients, and provide operational support.

The General Virtual Assistant provides administrative, operational, and personal support to enhance team efficiency and client satisfaction.

Develop and execute marketing strategies, analyze data, create content, manage social media, and improve client engagement.

Provide virtual executive and administrative support while managing recruiting tasks: sourcing, screening, scheduling, ATS/CRM updates, onboarding coordination, reporting, process documentation, and candidate/stakeholder communication.

Provide executive support and drive business development by using AI tools to automate workflows, generate leads, perform cold outreach, maintain CRM and bookkeeping in QuickBooks, prepare reports, and improve processes. Manage calendars, emails, expense tracking, and take ownership of projects with minimal supervision.

Handle inbound and outbound sales outreach, qualify leads, schedule demos, manage CRM, prepare proposals and forecasts, coordinate onboarding and cross-team handoffs, pursue upsell opportunities, track pipelines and reports, and support achievement of sales targets and customer satisfaction.

Provide bilingual (English/Spanish) administrative and operational support to company leadership: manage executive inboxes, scheduling, customer and vendor communication, order materials, track projects and deadlines, maintain records and prepare documents, assist with invoices and reporting, and improve operational workflows while preserving confidentiality.

Outbound-focused Business Development Representative who identifies and qualifies business owners, initiates multi-channel outreach, builds relationships, schedules and confirms sales appointments, maintains CRM records, and manages a healthy sales pipeline to generate qualified opportunities for the sales team.

The role involves building workflows and dashboards, developing RAG systems, and scripting in Python or JavaScript while utilizing AI tools for rapid development.