We are seeking a highly tech-savvy, detail-oriented AI-Enhanced Virtual Assistant to support our
team remotely in administrative, operational, and AI-integrated functions. This role goes beyond
traditional VA duties. You’ll play a key part in implementing AI solutions to improve business
operations, customer engagement, and decision-making processes.
Requirements
AI & Tech Integration:
- Implement and manage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate and enhance business operations
Support AI-driven systems for:
- Member Retention & Churn Prediction – Identify at-risk members, automate outreach, and escalate when needed
- Curriculum Tracking & Progress Updates – Monitor attendance, skill progression, and send personalized updates
- Staff Scheduling Optimization – Forecast demand and auto-assign shifts using AI
- 24/7 Sales & Lead Management – Automate lead capture, follow-up, and conversion via SMS, email, and chat
- Performance Dashboards & Insights – Summarize key metrics and provide actionable recommendations
- Cultural Feedback & Exit Intelligence – Gather feedback, suggest morale improvements, and handle cancellation recovery
Administrative Support
- Manage calendars, schedules, and email inboxes
- Organize digital files and documents for easy retrieval
- Prepare presentations, reports, and documents using AI-enhanced tools
Communication Management
- Draft and respond to internal/external communications
- Create meeting recaps and AI-generated follow-up summaries
- Manage team notifications and updates across platforms like Slack or Teams
Project & Task Coordination
- Track tasks and progress using tools like ClickUp, Asana, or Trello
- Conduct online research and summarize insights using AI
- Support project planning and collaboration across teams
Client Support & Interaction
- Provide prompt responses to client inquiries and escalate when needed
- Use chatbots and AI to improve service quality and speed
- Handle sales-related communication and appointment setting via SMS and email
Qualifications & Skills:
- Proven experience as a Virtual Assistant or in a similar administrative/support role
- Highly tech-savvy with hands-on experience using AI tools (e.g., ChatGPT, Notion AI, Jasper, GrammarlyGO)
- Familiarity with automation platforms like Zapier or Airtable to streamline tasks
- Proficient with productivity and communication tools such as Google Workspace, Microsoft Office, Slack, and Zoom
- Strong written and verbal communication skills in English
- Able to work independently, manage multiple priorities, and maintain confidentiality
- Detail-oriented, organized, and quick to learn new technologies
- Has coaching and consultative experience in a similar role
- Preferred leadership experience
Benefits
Why Join Us?
Flexible work-from-home opportunity.
Opportunity to contribute to a growing business by enhancing efficiency and client experience.
Supportive and collaborative work environment.
Top Skills
What We Do
At Virtual Assist, we help business owners, financial advisors, and enterprises scale efficiently by providing highly skilled, cost-effective virtual assistants from the Philippines starting as low as $5 per hour.
Our mission is simple: save you time and money by matching you with top-tier remote talent, allowing you to focus on high-value, revenue-generating activities.
Why Choose Virtual Assist?
✅ Affordable & Scalable – Cut overhead costs without sacrificing quality.
✅ Pre-Vetted Talent – Hire experienced VAs skilled in admin tasks, CRM management, marketing, customer support, and more.
✅ Seamless Integration – Our VAs work within your existing systems, from HubSpot and Salesforce to QuickBooks and beyond.
✅ AI + Automation Ready – We help businesses implement AI alongside virtual assistants for maximum efficiency and growth.
Who We Serve
We specialize in helping:
📌 Financial Advisors & Investment Firms – Free up time for client relationships and compliance.
📌 Small to Mid-Sized Businesses – Scale operations without increasing overhead.
📌 Enterprise-Level Companies – Custom workforce solutions for cost-effective outsourcing.
💡 Looking to streamline your operations and boost productivity?
Let’s talk! Connect with us today.
https://calendly.com/logan-virtual-assist/30min
