Jobs at University of Notre Dame

Provides mechanical engineering expertise for university utility, power plant, and building systems. Responsibilities include design, commissioning, operation, maintenance, troubleshooting, code compliance, technical document review, project management, contractor coordination, and emergency reliability support. The role focuses on HVAC, boilers, turbines, chillers, pumps, and utility distribution systems while supporting construction, renovation, and campus infrastructure projects.

Leads the development and growth of Notre Dame’s Physical AI and Robotics Initiative. Responsibilities include strategic planning, interdisciplinary community building, research proposal and grant support, fundraising, partnership development, communications, public engagement, event coordination, and operational project management. The role translates complex robotics and AI research for technical and nontechnical audiences while coordinating faculty, students, university leaders, funders, industry partners, and government stakeholders.

The Financial Analyst will support Notre Dame’s financial planning and analysis through financial modeling, forecasting, budgeting, executive reporting, benchmarking, and scenario analysis. The role partners with campus business managers and finance colleagues, evaluates strategic initiatives, develops dashboards and recommendations, and supports resource allocation and stewardship decisions. Strong communication, analytical judgment, Excel and PowerPoint skills, and the ability to translate complex financial data into actionable insights are essential.

The University Editor safeguards Notre Dame’s brand voice across high-visibility communications, including research announcements, features, news, reports, viewbooks, and campaigns. Responsibilities include final editorial approval, writing and polishing stories, mentoring writers and designers, managing editorial workflows, maintaining the style guide, proofreading, fact-checking, identifying reputational risks, and supporting crisis communications. The role requires strong writing and editing skills, precision, strategic judgment, and the ability to work under deadline pressure.

Supports academic operations technology through data auditing, SQL and report development, database maintenance, registration setup, and troubleshooting. Maintains Banner and Courseleaf products, coordinates upgrades and vendor support, manages automated reports, and partners with university stakeholders to resolve data discrepancies. Also certifies student-athlete and student-government eligibility while supporting transfer student-athlete evaluations and academic compliance.

Manage sponsored research awards throughout their lifecycle, including fund monitoring, budgeting, forecasting, financial oversight, expenditure review, and grant compliance. Interpret federal and non-federal regulations, communicate award terms, guide faculty and staff through research administration systems, and proactively address project needs. The role requires strong organization, analysis, communication, customer service, and independent judgment, with opportunities to mentor junior colleagues.

Provides budget and financial support to the College of Science Dean’s Office and assigned departments. Responsibilities include implementing annual labor and non-labor budgets, updating forecasts, processing financial transactions, managing restricted funds, resolving deficits, coordinating fund stewardship and restriction releases, and supporting college-level financial projects. The role requires attention to detail, financial management experience, software proficiency, and collaboration with department and university finance stakeholders.

Coordinates administrative, financial, event, career development, employer engagement, alumni, and global learning activities for a university business school. Processes contracts, invoices, payments, and reimbursements; tracks budgets and metrics; maintains web content; manages schedules, communications, registrations, catering, and event logistics; supports leadership calendars and team meetings; and uses Airtable and procurement systems to manage data and agreements.

Supports acquisition, processing, arrangement, description, appraisal, transfer, and preservation of born-digital and hybrid archival collections. Creates DACS-compliant EAD finding aids, coordinates transfers from current and legacy media, and helps ensure secure, legally compliant, and long-term access to digital materials while collaborating with University Archives staff.

Coordinates academic scheduling, classroom assignments, registration, space management, calendars, and program logistics for undergraduate and graduate business programs. Maintains academic records and operational data across university systems while ensuring accuracy, confidentiality, and policy compliance. Supports academic leadership, process coordination, communications, documentation, special projects, and collaboration with registrars, advisors, faculty, staff, and administrators.

Develops and manages visual communications for the College of Engineering across digital and print channels. Creates branded graphics, websites, recruitment materials, advertising, social media assets, presentations, newsletters, signage, and event promotions. Translates complex academic initiatives into compelling visual concepts, manages website content and visual assets, collaborates with communications and creative professionals, and leads design execution for strategic initiatives while balancing deadlines, stakeholders, accessibility, and brand standards.

Supports University Relations finance through contract and vendor administration, purchase orders, journal vouchers, payroll entries, event budget tracking, revenue reconciliation, fund transfers, compliance audits, access governance, and workflow automation. The role ensures accurate financial processing, strong internal controls, audit readiness, and efficient reporting across Notre Dame Alumni Association and Development Finance.

Directs the Remick Leadership Program’s national student recruitment, cohort selection, daily operations, scholarship administration, budgeting, evaluation, and leadership conference activities. Supervises staff, manages Slate recruitment data and analytics, coordinates with university offices and advancement partners, supports grant and stewardship efforts, and provides pastoral care to candidates and participants.

Designs, engineers, commissions, and maintains campus utility, distribution, building electrical, lighting, control, and high-voltage systems. Manages electrical projects, estimates, specifications, contractor coordination, installations, troubleshooting, and emergency response. Develops and enforces electrical design standards, reviews technical documents, ensures code and regulatory compliance, and supports reliable campus infrastructure in collaboration with internal teams, architects, consultants, and contractors.

Leads operations of the Wideband Test Facility, maintaining high-frequency RF instrumentation and developing test plans for RF, microwave, mm-wave devices, and antennas. Performs transistor, noise parameter, and antenna characterization; integrates RF front ends with SDR and digital signal processing systems; supports custom circuit and PCB prototyping; analyzes experimental data; collaborates with research and industry partners; and communicates findings through reports and presentations. Some travel is required.

Provides executive leadership for Notre Dame’s Kenya-based legal entity, overseeing regional academic and research initiatives, compliance, finance, operations, partnerships, risk management, workforce development, and external relations. The Director represents the University across Africa, builds relationships with governments, universities, NGOs, foundations, industry, Church leaders, and alumni, and aligns Nairobi operations with Notre Dame’s global strategy.

Develop and test enterprise application integrations and technical solutions from design through implementation. Analyze business objectives, define requirements, recommend scalable solutions, and consult with technical and functional stakeholders. Serve as a technical lead for assigned projects, maintain expertise in architecture and databases, use AI-assisted development tools, and mentor team members while improving development practices and efficiency.

Processes athletic event ticket sales, exchanges, reprints, payments, and will-call distributions. Provides customer service and resolves ticketing inquiries through in-person, email, phone, and text communications. Supports ticket window setup and closing, scanner placement, and game-day entry operations while maintaining knowledge of policies, schedules, and seating. Collaborates with staff and student workers and works flexible nights, weekends, and holidays.

Lead strategic development and integration of research safety programs across the University. Serve as liaison between EHS and Office of Research, advise executive leadership, forecast staffing and resources, support proposal and lab infrastructure review, oversee lab safety, biosafety, radiation and laser programs, mentor lab safety team, evaluate program performance, and represent the University to regulators and oversight committees to enable safe, compliant, growth-oriented research.