Jobs at United Talent Agency

Support the Director of Legal Operations by organizing legal documentation, maintaining contract templates, managing outside counsel billing, assisting with litigation support and discovery, contributing to budget and accrual reviews, and driving process improvements across the Legal department.

Provide administrative and facilities support to two executives: manage complex scheduling, guest office hoteling, access/parking activations, work orders, expense reporting, vendor/catering coordination, employee moves, and cross-functional coordination with IT, People Operations, and Facilities. Maintain records, process transactions, handle inquiries, and assist with special projects in a fast-paced entertainment office.

Manage day-to-day insight-driven client work, monitor cultural and digital trends, create research-based presentations, track campaign KPIs, and support business development. Serve as primary client contact for insights, develop decks and proposals, identify growth opportunities, and contribute to team knowledge sharing and case studies.

Serve as the primary accounting contact for assigned departments: enter and maintain client bookings, ensure GAAP-compliant revenue recognition, process payments, liaise with agents/clients on invoices and tax matters, provide forecasting and collection reports, monitor quality metrics, and improve booking processes while supporting ad hoc requests.

Support business integration and cross-divisional projects by tracking timelines, action items, and dependencies; prepare meeting materials and reports; maintain SOPs, dashboards, and trackers; compile data for reporting and planning; identify workflow improvements and coordinate follow-through across teams.

Lead FP&A business partner for corporate departments, oversee annual budgeting, forecasting, and monthly reporting. Monitor budgets, expenses, and capex; perform ad-hoc financial analysis and merger integration support. Build BI tools, ensure financial controls, reconcile vendor actuals, and present financial results to senior management, investors, and lenders to drive cost-efficient operations and margin improvement.

Lead design and delivery of scalable, secure backend and full-stack financial systems for payments, invoicing, revenue recognition, and deal-to-cash workflows. Drive AWS-native architecture, integrations with enterprise platforms (NetSuite, Salesforce), compliance, security, and team execution while owning system reliability, APIs, and cross-functional delivery.

Build and architect scalable backend services and integrations for a next-generation financial platform. Implement APIs, payment and invoicing workflows, and AWS-based infrastructure. Integrate with Salesforce/NetSuite and external payment providers, enforce financial accuracy and auditability, and incorporate AI/LLM capabilities to accelerate delivery.

Support daily facility operations including inspections, vendor coordination, work order management, event setup, office moves, light maintenance, invoice processing, and workplace safety compliance to create a safe, efficient, and welcoming workplace.

Provide executive-level administrative and coordination support to the Senior Vice President, Technology & AI EMEA. Manage calendars, international travel, presentations, meeting logistics, expense processing, project tracking, cross-functional communications, onboarding support, and confidential materials to ensure efficient Technology department operations.

The Director, Workplace Services is responsible for overseeing operational plans, managing facilities maintenance, vendor relationships, and team leadership across multiple locations in Los Angeles.

Lead the UK client payments function: manage a team, oversee artist statements and disbursements, reconcile client accounts in NetSuite, ensure tax/FEU compliance, partner with agents and global finance, drive process improvements and audit-ready controls.

Lead revenue reporting and analysis across business units: build monthly workflows, standardize and automate reporting, maintain revenue dashboards, develop KPIs and predictive forecasts, perform deep-dive analytics, and present insights to CFO and business leaders to drive revenue optimization.

Design, implement, and maintain global office networking and cloud/hybrid infrastructure (AWS/Azure). Manage identity via Microsoft Entra ID, server lifecycle and patching, backup/DR, Exchange Online, monitoring, automation (PowerShell/Bash/Python), Terraform deployments, and act as tier‑3 escalation for complex network, server, and identity issues.

The Executive Assistant will provide administrative support to senior leaders in Technology, managing calendars, travel logistics, communication, and special projects while handling confidential information professionally.

Lead day-to-day client strategy and execution for entertainment-driven campaigns, manage talent and influencer partnerships (negotiations, contracts, logistics), develop creative recommendations, coordinate internal teams, manage timelines and deliverables, present strategy decks, lead client meetings, mentor junior staff, and occasionally travel for activations and events.

Architect, optimize, and maintain global office network and cloud-edge infrastructure across 12 offices. Manage cloud hybrid networking (AWS/Azure), Microsoft Entra ID and Exchange Online, Windows/Linux servers, backup/DR (Azure Backup/ASR), monitoring, automation (PowerShell/Bash/Python), and act as Tier 3 escalation for complex infrastructure and security incidents.

Provide administrative and client-facing support to two creator agents: manage inboxes and calendars, schedule meetings and travel, process invoices and expenses, maintain client records, liaise with production companies, assist with immigration paperwork, attend events, and support updating client materials and submissions. Requires industry familiarity, strong communication, organisation, discretion, and social media/podcast knowledge.

Manage monthly revenue close and ASC 606 revenue recognition across multiple departments. Lead journal entries, reconciliations, auditor interactions, variance analysis, process improvements, and implementation of a new bookings/revenue platform while supervising team members.

Provide operational and administrative support to the Talent Acquisition team. Coordinate and schedule interviews, maintain ATS and HR data accuracy, build talent pipelines, support early talent and onboarding processes, contribute to recruitment reporting, projects, and continuous improvement while ensuring compliance and strong stakeholder communication.