Jobs at The Management Group, Inc.

Manage a portfolio of homeowner and condominium associations, serving as the primary contact for Boards, homeowners, vendors, and internal teams. Responsibilities include preparing for Board meetings, managing budgets, coordinating vendor contracts and maintenance projects, conducting property inspections, overseeing compliance programs, resolving inquiries, and managing competing deadlines. The role requires after-hours coverage and occasional evening meetings.

Provides administrative and project coordination support for community associations. Responsibilities include managing communications, documents, records, databases, vendor bids, work orders, meetings, maintenance and compliance follow-ups, websites, and inquiries from homeowners, vendors, and board members. The role requires strong organization, attention to detail, communication skills, and proficiency with Microsoft Office.

Manage full-cycle semi-monthly payroll through ADP Workforce Now, including employee changes, deductions, garnishments, taxes, off-cycle payroll, compliance, and reconciliations. Serve as the primary payroll resource for employees and managers, maintain payroll documentation and calendars, improve processes, partner with HR and Accounting, and supervise Payroll Assistant staff.

Participates in a structured 24-month training program to learn HOA and condominium association management. Assists with board meetings, budgets, vendor coordination, inspections, compliance matters, homeowner communications, and community operations. Progressively assumes responsibility for assigned communities while developing relationships with boards, homeowners, vendors, and internal teams. The role is full-time and in-office, includes site visits, after-hours phone coverage, and occasional evening board meetings.

Supports Association Business Managers with administrative tasks, homeowner and vendor communications, document preparation, meeting scheduling, recordkeeping, maintenance project coordination, and follow-up. Maintains organized workflows across multiple homeowner associations while providing professional customer service. Requires prior administrative experience, strong organization and communication skills, Microsoft Office proficiency, and the ability to prioritize tasks in a fast-paced environment.

Provides administrative support for multiple homeowner associations by managing communications, correspondence, mailings, vendor bids, work orders, meeting arrangements, reports, inventories, spreadsheets, and database documentation. The role communicates frequently with homeowners, vendors, and association boards; assists with contractor oversight; and attends board meetings at least quarterly. Full-time schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.