Administrative Assistant - Portland

Are you an experienced administrator who thrives in a fast-paced, high-volume environment?

AMS | Association Management Services NW is looking for an organized, detail-oriented Association Administrator to support our Association Business Managers and help keep our homeowner associations running smoothly throughout the Portland area.

This is a busy role where you’ll be balancing multiple priorities, communicating with homeowners, Board members, vendors, and teammates, and helping keep projects, meetings, and day-to-day requests moving forward.

If you’re someone who stays organized, follows through, and enjoys being the person others can count on, we’d love to hear from you.

What You’ll Do

• Support multiple Association Business Managers with daily administrative needs.

• Communicate with homeowners, Board members, vendors, and teammates by phone and email.
• Prepare letters, reports, meeting packets, and other documents.
• Coordinate vendor requests, maintenance projects, and follow-up items.
• Schedule meetings and assist with meeting preparation and follow-up.
• Track deadlines, requests, and action items to keep projects moving.
• Maintain accurate records and keep information organized.
• Provide responsive and professional customer service to the communities we manage.
• Help the team stay on track when priorities change or unexpected needs come up.

What We’re Looking For

• 2–3+ years of administrative experience in a fast-paced, high-volume environment.

• Experience managing multiple priorities and deadlines.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.
• Ability to stay calm and productive when priorities shift.
• Strong follow-through and ownership of assigned tasks.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Positive, team-oriented attitude and willingness to learn.
• HOA, property management, real estate, or client-facing administrative experience is a plus, but not required.

Why AMS?

AMS is one of the fastest-growing HOA management companies in the Pacific Northwest, and we believe in promoting from within.

Many of our team members have grown into leadership roles, and we invest in training and professional development to help employees build long-term careers.

In this role, you’ll work alongside experienced Association Business Managers and have the opportunity to learn the HOA management industry while building on your administrative skills.

Benefits

• $21–$25 per hour, depending on experience.

• Monday–Friday, 8:00 AM–5:00 PM.
• Medical, dental, and vision benefits.
• Company-paid life insurance.
• 401(k) with discretionary company match after six months.
• Paid vacation, sick leave, and holidays.
• Paid certifications and professional development.
• Volunteer opportunities through our TMG Cares program.
• Additional voluntary benefits, including AFLAC, flexible spending accounts, and short-term disability.

Ready to Join Us?

If you’re an experienced administrator who enjoys a fast-paced environment, takes pride in staying organized, and wants the opportunity to build a long-term career, we’d love to hear from you.

Apply today!